Flexible-Work Project Coordinator Assistant

NSW Health; St Leonards; On-site; AUD 103,000 - 114,000; Full time

Job summary

NSW Health is seeking an Assistant Project Officer (Temporary Full Time) to support the Office of the Deputy Secretary and Chief Financial Officer in coordinating day-to-day workflows. You will manage the Office’s group inbox, track requests from receipt to final approval, and allocate tasks to teams with clear deadlines.

The role emphasises attention to detail, robust organisational skills and effective communication with senior stakeholders.

Qualifications

• Strong organisational skills and the ability to manage multiple requests and deadlines.
• Excellent attention to detail and a commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills and the confidence to follow up with stakeholders across all levels.
• The ability to exercise judgement when assessing requests, priorities and appropriate next steps.
• A proactive approach to monitoring work and resolving issues before they affect deadlines.
• Experience coordinating correspondence, briefs, approvals, executive workflows or similar activities in a busy environment.
• Strong Microsoft Office skills and experience working with information and records management systems.

Responsibilities

• Manage and monitor the Office’s group inbox, identifying new requests and determining the action required.
• Coordinate and track correspondence, briefs, reports, approvals and other requests from receipt through to completion.
• Allocate requests to the appropriate teams and clearly communicate requirements and due dates.
• Proactively follow up outstanding actions and work with teams to ensure responses are progressed within required timeframes.
• Coordinate responses through review, clearance and approval, ensuring the appropriate processes have been followed before matters are finalised.
• Maintain accurate records and tracking information so the Office has clear visibility of current, upcoming and overdue matters.
• Review incoming and outgoing material for completeness, accuracy and presentation, and identify issues requiring clarification or escalation.
• Provide broader executive, administrative and coordination support to the Office as required.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Stakeholder management

Microsoft Office

Records management

Multitasking

Problem solving

Tools

Microsoft Office

Records management systems

Job description

NSW Health is seeking an Assistant Project Officer (Temporary Full Time) to support the Office of the Deputy Secretary and Chief Financial Officer in coordinating day-to-day workflows. You will manage the Office’s group inbox, track requests from receipt to final approval, and allocate tasks to teams with clear deadlines.

The role emphasises attention to detail, robust organisational skills and effective communication with senior stakeholders.