Fleet Officer

Council Jobs; Mackay Regional; On-site; AUD 94,000 - 115,000; Full time

Benefits offered by this job

Base salary

Up to 18% superannuation

4 or 5 weeks annual leave

9 day fortnight roster

Salary sacrificing

Wellbeing benefits

Learning support

Employee Assistance Program

Active social clubs

Job summary

Mackay Regional Council is seeking a Fleet Officer to turn fleet data into actionable insights, support replacement and budgeting, and coordinate purchases, disposals and fit-outs. You will liaise with Finance and suppliers, maintain asset records, and drive process improvements using Power BI, Excel and Power Automate.

The role values diverse backgrounds beyond traditional fleet experience, with on‑the‑job training and strong financial acumen essential. A current C Class license is required.

Qualifications

• Three to five years in fleet administration, asset management, finance, procurement, or data analysis.
• Strong analytical skills and ability to turn data into practical recommendations.
• Financial capability including budgeting, forecasting and cost analysis.
• Excellent attention to detail and data accuracy.
• Strong communication and stakeholder engagement.
• High proficiency in Excel and willingness to learn new systems.
• Current C Class Driver Licence.
• Experience with Power BI, Power Automate and SharePoint is highly regarded.
• Open to candidates from diverse professional backgrounds; fleet background not required.

Responsibilities

• Analyse fleet data and turn it into reports, dashboards and recommendations.
• Undertake financial modelling, lifecycle costing and replacement planning.
• Support budget preparation, forecasting and fleet hire rate development.
• Coordinate vehicle purchases, disposals and contracts with suppliers.
• Liaise with Finance and follow purchasing processes.
• Maintain accurate fleet and asset information in Assetic.
• Collaborate with operational teams and stakeholders to resolve issues.
• Improve reporting and business processes using Excel, Power BI and Power Automate, and SharePoint.

Skills

Data analysis

Financial modelling

Excel

Power BI

Power Automate

Education

Certificate III in Business

Tools

Assetic

SharePoint

Job description

Turn data, financial insight and good coordination into practical fleet solutions.

As our Fleet Officer, you'll play an important role in supporting Council's Light Fleet program, combining analysis, financial planning and day-to-day coordination to help us make informed fleet decisions.

This is not a role that requires you to arrive as a fleet technical specialist. We're looking for someone who can work confidently with data, numbers, systems and people. Fleet-specific technical knowledge can be developed on the job.

About this opportunity

This is a varied role that balances focused analytical work with practical coordination across Council and with external suppliers.

You'll analyse fleet and financial information, prepare reports and recommendations, support vehicle replacement and budget planning, and coordinate activities such as vehicle purchases, disposals and fit-outs.

You'll also spend time working with suppliers and vehicle body builders to discuss specifications and equipment fit-outs, and collaborate with Finance and operational teams to keep fleet activities moving.

Because fleet activities connect across a number of Council processes, you'll need to be organised, comfortable managing competing priorities and willing to support the broader team when workloads change.

What you'll be doing

You'll:

• Analyse fleet data and turn it into clear reports, dashboards and practical recommendations.
• Undertake financial modelling, lifecycle costing and replacement planning for Council's Light Fleet.
• Support budget preparation, forecasting, expenditure analysis and the annual development of fleet hire rates.
• Coordinate vehicle purchases, disposals and contracts, including working with suppliers and body builders on vehicle specifications and fit-outs.
• Liaise with Finance and follow purchasing activities through Council's processes.
• Maintain accurate fleet and asset information, including pre-start and risk assessment records in Assetic.
• Work collaboratively with operational teams, Finance, suppliers and other stakeholders to obtain information, resolve issues and provide fleet-related support.
• Improve reporting and business processes using Excel, Power BI and Power Automate, including integrating existing dashboards into SharePoint.

What we're looking for

You'll bring experience in fleet administration, asset management, finance, procurement, data analysis or a related field, ideally developed over three to five years in a similar environment.

You'll also have:

• Strong analytical skills and the ability to turn information into practical recommendations.
• Sound financial capability, including experience with budgeting, forecasting, cost analysis or financial modelling.
• Strong organisational and time-management skills, with the ability to manage competing priorities and interconnected processes.
• Excellent attention to detail and a strong focus on data accuracy.
• A collaborative and team-focused approach.
• Strong communication skills and confidence having practical, respectful conversations with both internal and external stakeholders.
• High proficiency in Excel and confidence learning and working across different systems.
• A current C Class Driver Licence.

Experience with Power BI, Power Automate and SharePoint would be highly regarded.

Don't have a traditional fleet background? That's OK.

We’re open to candidates from a range of professional backgrounds. Fleet-specific knowledge can be developed, while strong skills in analysis, finance, procurement, asset management or business provide an excellent foundation for the role.

A Certificate III in Business would also be relevant.

Why work for Mackay Regional Council?

Mackay Regional Council is a dynamic, progressive and financially sound local government. We have responsibility for $3.5 billion worth of assets and employ almost 1200 dedicated staff in a vibrant, rapidly growing region where sugar, mining, beef, tourism and retail drive the economy. Mackay is located halfway between Brisbane and Cairns and is truly the heart of Queensland, covering 7,622 square kilometres of rainforest, Natural Parks, historic townships, miles of golden beaches and more than 70 tropical islands. The Region boasts a vibrant economy offering an idyllic lifestyle on the Central Queensland coast, from picturesque beaches and nearby island resorts to beautiful rainforests. The Region has a great climate coupled with high quality education and health facilities.

In addition to the above, we also offer the following benefits:

• Stream A Level 5 Base annual salary of $ 104,821.68
• Up to 18% superannuation (conditions apply).
• Choice of 4 or 5 weeks’ annual leave with 17.5% leave loading.
• Flexible work arrangements with a 9 day fortnight roster.
• Salary sacrificing opportunities
• Corporate lifestyle and wellbeing benefits
• Learning, development and study assistance programs
• Employee Assistance Program and wellbeing initiatives
• Active social clubs

Want to know more about this role?

View the Position Description (PD) for this role in the document attachments.

Applications Close:

Thursday, 12 November 2026

Having troubles submitting your application?

Reach out to one of our friendly Talent and Onboarding Officers by phoning 1300 MACKAY (1300 622 ***).

Important information for applicants:

To be considered for this position, all candidates must have the appropriate working rights for Australia. Your Australian work rights will be verified during the recruitment process.

Applicants who progress beyond the interview stage will be required to undergo a pre-employment process, which includes comprehensive Pre-Employment Medical Assessments (inclusive of Drug and Alcohol testing).

We are an Equal Employment Opportunity (EEO) employer, where all applicants are treated fairly and respectfully and have equal access to all available opportunities. At Mackay Regional Council, diversity is about creating a respectful and inclusive workplace that recognises our employees' unique contributions and perspectives, working together to deliver extraordinary results.