Planning Officer Building & Facilities

Mackay Regional Council; Mackay Regional; On-site; AUD 78,000 - 95,000; Full time

Benefits offered by this job

Base salary $86,710.48 per year

Up to 18% superannuation

4 or 5 weeks’ annual leave with 17.5%/

9-day fortnight roster

Salary sacrificing options

Lifestyle benefits program

Learning and career development

Employee Assistance Program

Employee health and wellbeing

Active Social Clubs

Job summary

Mackay Regional Council is seeking a PS0006 Planning Officer – Building & Facilities to support administration, financial support and asset information management within the Building & Facilities team in Mackay.

You will coordinate day-to-day admin for planning, help prepare business cases, raise purchase orders, monitor budgets, and maintain records in Assetic, ECM and SharePoint, while building an accessible asset photo library and contributing to dashboards.

Qualifications

• Certificate in administration, project administration, finance or asset management.
• Experience with asset or document management systems.
• Power BI experience for dashboards.

Responsibilities

• Coordinate day-to-day administration for building and facilities planning.
• Collate information and assist with business cases and project concepts.
• Raise purchase orders and monitor budgets and forecasting.
• Upload documents and maintain records in Assetic, ECM and SharePoint.
• Organise asset photos and build an accessible library.
• Assist with updating reports and dashboards on planning and budget info.

Skills

Power BI

Administration

Record-keeping

Communication

Education

Certificate in administration / related discipline

Tools

Assetic

ECM

SharePoint

Job description

PS0006 Planning Officer Building & Facilities

Enjoy working with figures and keeping information organised? Support Council’s building and facilities planning in this Mackay-based administration role.

About This Opportunity

Join Mackay Regional Council’s Building & Facilities team in a varied role that combines administration, financial support and asset information management.

You will help keep planning activities organised and give the team reliable information to support its work.

• Coordinate day-to-day administration for building and facilities planning.
• Collate information and assist with preparing business cases and project concepts.
• Raise purchase orders, track expenditure and assist with budget monitoring and forecasting.
• Upload documents and maintain accurate records in Assetic, ECM (Council’s electronic document and records management system) and SharePoint.
• Retrieve photos from existing systems and organise them in Assetic to build an accessible asset photo library.
• Assist with updating reports and dashboards that present planning and budget information.

Essential Qualifications, Experience & Skills

You bring a resourceful, dependable approach and take pride in following tasks through to completion.

To Succeed In This Role, You Will Need

• A current driver’s licence.
• Strong administration and record-keeping skills, with attention to detail.
• Confidence working with figures to support purchasing, budget tracking and forecasting.
• The ability to organise your workload, prioritise tasks and meet deadlines independently.
• Clear communication skills and a collaborative approach to teamwork.

Highly Regarded Qualifications And Skills

• A certificate qualification in administration, project administration, finance, asset management, building, construction, procurement or a related discipline.
• Power BI skills in creating or maintaining dashboards.
• Experience with asset or document management systems, such as Assetic, ECM or SharePoint.

Why work for Mackay Regional Council?

Support the buildings and facilities that serve our region while enjoying the lifestyle Mackay offers, from beaches and nearby islands to rainforests. This role combines practical administrative work with the opportunity to contribute to Council’s planning and asset information.

Discover more about the Mackay Region https://www.discovermackay.com.au/

Our Benefits Include

• Stream A Level 3 Base annual salary of $ 86,710.48.
• Up to 18% superannuation (conditions apply).
• Choice of 4 or 5 weeks’ annual leave with 17.5% leave loading.
• A 9-day fortnight roster.
• May be eligible for salary sacrificing options.
• Membership to lifestyle benefits program including corporate discounts.
• Learning and career development opportunities, including study assistance programs.
• Employee Assistance Program.
• Employee health and wellbeing initiatives.
• Active Social Clubs.

Want to know more about this role?

View the Position Description (PD) for this role in the document attachments.

Applications Close

Thursday, 5 November 2026

• Important information for applicants:

To be considered for this position, all candidates must have the appropriate working rights for Australia. Your Australian work rights will be verified during the recruitment process.

Applicants who progress beyond the interview stage will be required to undergo a pre-employment process, which includes comprehensive Pre-Employment Medical Assessments (inclusive of Drug and Alcohol testing).

We are an Equal Employment Opportunity (EEO) employer, where all applicants are treated fairly and respectfully and have equal access to all available opportunities. At Mackay Regional Council, diversity is about creating a respectful and inclusive workplace that recognises our employees' unique contributions and perspectives, working together to deliver extraordinary results.