Fleet & Facilities Interface Specialist — Flexible Work & Myki

V/Line; Melbourne; On-site; AUD 127,000 - 155,000; Full time

Benefits offered by this job

Free myki travel

Flexible working arrangements

Job summary

V/Line is seeking a Fleet & Facility Interface Specialist to coordinate the relationship between fleet operations, maintenance contractors and facilities teams across Victoria. This hands-on role requires engaging with multiple stakeholders to ensure maintenance activities are delivered safely, on time and in line with contractual requirements.

Based primarily in Melbourne, the role focuses on governance, asset management and continuous improvement, with site visits across locations.

Qualifications

• Experience in facilities, maintenance, asset management or similar operational environment.
• Strong stakeholder engagement and relationship management skills.
• Experience coordinating multiple teams, contractors and service providers.
• Governance, compliance or contract management experience.
• Ability to interpret contractual requirements and coordinate actions.
• Strong organisational and coordination skills.
• Analytical and problem-solving capability.
• Ability to work in a complex stakeholder environment.
• Experience supporting maintenance-related activities.
• Commitment to safety, compliance and continuous improvement.
• Alignment with V/Line values and collaborative delivery.

Responsibilities

• Operate as the primary interface between Fleet Maintenance, Facilities Maintenance, and external service providers to ensure effective maintenance delivery, coordination, and compliance.
• Build and maintain positive working relationships across a broad stakeholder group.
• Monitor and support compliance with maintenance and service delivery obligations.
• Ensure all fleet-related facilities maintenance activities are undertaken in accordance with legislative requirements, industry standards, contractual obligations, and organisational policies and procedures.
• Conduct site inspections, audits, condition assessments, and compliance reviews to verify asset performance, identify safety risks, and drive continuous improvement.
• Manage and monitor contractor and supplier performance to ensure compliance with contractual obligations, service level agreements, safety requirements, quality standards, and delivery expectations.
• Lead the development and implementation of maintenance plans, works programs, lifecycle strategies, and long-term asset management initiatives.
• Ensure fleet-associated facilities, buildings, infrastructure, fuel points and related assets are maintained to support safe, reliable, efficient, and compliant operations.
• Lead the identification, investigation, and management of facility-related risks, incidents, defects, and corrective actions.
• Maintain a strong focus on safety, compliance and operational continuity.

Skills

Stakeholder engagement

Governance

Contract management

Analytical thinking

Problem solving

Time management

Job description

V/Line is seeking a Fleet & Facility Interface Specialist to coordinate the relationship between fleet operations, maintenance contractors and facilities teams across Victoria. This hands-on role requires engaging with multiple stakeholders to ensure maintenance activities are delivered safely, on time and in line with contractual requirements.

Based primarily in Melbourne, the role focuses on governance, asset management and continuous improvement, with site visits across locations.