Fleet and Facilities Interface Specialist

V/Line; Melbourne; On-site; AUD 127,000 - 155,000; Full time

Benefits offered by this job

Free myki travel

Flexible working arrangements

Job summary

V/Line is seeking a Fleet & Facility Interface Specialist to coordinate the relationship between fleet operations, maintenance contractors and facilities teams across Victoria. This hands-on role requires engaging with multiple stakeholders to ensure maintenance activities are delivered safely, on time and in line with contractual requirements.

Based primarily in Melbourne, the role focuses on governance, asset management and continuous improvement, with site visits across locations.

Qualifications

• Experience in facilities, maintenance, asset management or similar operational environment.
• Strong stakeholder engagement and relationship management skills.
• Experience coordinating multiple teams, contractors and service providers.
• Governance, compliance or contract management experience.
• Ability to interpret contractual requirements and coordinate actions.
• Strong organisational and coordination skills.
• Analytical and problem-solving capability.
• Ability to work in a complex stakeholder environment.
• Experience supporting maintenance-related activities.
• Commitment to safety, compliance and continuous improvement.
• Alignment with V/Line values and collaborative delivery.

Responsibilities

• Operate as the primary interface between Fleet Maintenance, Facilities Maintenance, and external service providers to ensure effective maintenance delivery, coordination, and compliance.
• Build and maintain positive working relationships across a broad stakeholder group.
• Monitor and support compliance with maintenance and service delivery obligations.
• Ensure all fleet-related facilities maintenance activities are undertaken in accordance with legislative requirements, industry standards, contractual obligations, and organisational policies and procedures.
• Conduct site inspections, audits, condition assessments, and compliance reviews to verify asset performance, identify safety risks, and drive continuous improvement.
• Manage and monitor contractor and supplier performance to ensure compliance with contractual obligations, service level agreements, safety requirements, quality standards, and delivery expectations.
• Lead the development and implementation of maintenance plans, works programs, lifecycle strategies, and long-term asset management initiatives.
• Ensure fleet-associated facilities, buildings, infrastructure, fuel points and related assets are maintained to support safe, reliable, efficient, and compliant operations.
• Lead the identification, investigation, and management of facility-related risks, incidents, defects, and corrective actions.
• Maintain a strong focus on safety, compliance and operational continuity.

Skills

Stakeholder engagement

Governance

Contract management

Analytical thinking

Problem solving

Time management

Job description

Fleet and Facilities Interface Specialist

Fleet and Facilities Interface Specialist

• Key role connecting fleet, facilities and maintenance operations.
• Work across Victoria's regional rail network.
• Free myki travel across regional Victoria.

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.

Are you someone who enjoys working across teams, building strong relationships and keeping complex operational environments running smoothly? We're looking for a Fleet & Facility Interface Specialist to act as the link between fleet operations, maintenance providers, facilities teams and key stakeholders. This is an opportunity to work in a varied role where you'll help ensure critical maintenance activities, contractual obligations and asset improvements are delivered to support reliable train services across Victoria.

About the role

The Fleet & Facility Interface Specialist is responsible for coordinating the relationship between fleet operations, maintenance contractors, facilities teams and other stakeholders to ensure facilities supporting train maintenance remain safe, compliant and fit for purpose.

The role focuses on governance, contract oversight and stakeholder coordination, ensuring maintenance activities are delivered in line with contractual requirements and operational needs. Working across a range of sites and stakeholders, you'll support asset condition monitoring, asset improvement initiatives and the ongoing operation of fleet maintenance facilities.

This is a hands-on role that requires regular engagement with stakeholders and time spent on-site to understand issues, build relationships and help drive outcomes.

Key accountabilities include:

• Operate as the primary interface between Fleet Maintenance, Facilities Maintenance, and external service providers to ensure effective maintenance delivery, coordination, and compliance.
• Build and maintain positive working relationships across a broad stakeholder group.
• Monitor and support compliance with maintenance and service delivery obligations.
• Ensure all fleet-related facilities maintenance activities are undertaken in accordance with legislative requirements, industry standards, contractual obligations, and organisational policies and procedures.
• Conduct site inspections, audits, condition assessments, and compliance reviews to verify asset performance, identify safety risks, and drive continuous improvement.
• Manage and monitor contractor and supplier performance to ensure compliance with contractual obligations, service level agreements, safety requirements, quality standards, and delivery expectations.
• Lead the development and implementation of maintenance plans, works programs, lifecycle strategies, and long-term asset management initiatives.
• Ensure fleet-associated facilities, buildings, infrastructure, fuel points and related assets are maintained to support safe, reliable, efficient, and compliant operations.
• Lead the identification, investigation, and management of facility-related risks, incidents, defects, and corrective actions.
• Maintain a strong focus on safety, compliance and operational continuity.

Location: Primarily Melbourne-based, with engagement across other locations as required.

About you

You bring experience working in environments where multiple stakeholders, competing priorities and service providers need to be effectively coordinated. You're confident building relationships, navigating complexity and influencing outcomes through collaboration rather than direct authority.

You have a practical understanding of maintenance, facilities or asset management environments and can quickly understand contractual obligations, identify issues and work with stakeholders to achieve the right outcome.

Most importantly, you're comfortable being visible and engaged with stakeholders, balancing governance and oversight responsibilities with a practical, hands-on approach.

Our ideal candidate will possess the following:

• Experience working in a facilities, maintenance, asset management or similar operational environment.
• Strong stakeholder engagement and relationship management skills.
• Experience working across multiple teams, contractors and service providers.
• Demonstrated governance, compliance or contract management experience.
• Ability to interpret contractual requirements and coordinate follow-up actions.
• Strong organisational and coordination skills.
• Sound analytical and problem-solving capability.
• Ability to work effectively within a complex stakeholder environment.
• Experience supporting operational or maintenance-related activities.
• Commitment to safety, compliance and continuous improvement.
• Demonstrated alignment with V/Line's values, with a collaborative approach to stakeholder engagement and delivery of outcomes.

Why V/Line

In addition to free myki travel, we offer:

• Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
• Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
• Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
• Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
• Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at *************@vline.com.au or 1800 800 *** for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.

V/Line are proud to be a part of the Department of Transport & Planning's Yani Bangal Transport and Planning Portfolio First Peoples Careers Strategy 2023-2028. We take this opportunity to welcome and encourage applications from First Peoples.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safe working standards. V/Line is also a proud Child Safe employer.

This role offers a starting salary from $140,800 inclusive of superannuation, with the potential for a higher package based on skills, experience and overall suitability. You'll also enjoy Myki travel benefits, flexible working arrangements and the opportunity to build a long-term career with an organisation that actively supports internal growth and development.

The selection process may include aptitude assessments, video screening, a behavioural interview and a medical risk category 3 check.

Applications close: 11.59 pm on Tuesday 17 November 2026