Fleet Coordinator | Timbertop

Geelong Grammar School; Victoria; On-site; AUD 60,000 - 90,000; Full time

Job summary

Geelong Grammar School in Victoria, Australia, seeks a Timbertop Fleet Coordinator to oversee the Timbertop fleet and equipment. You will manage fleet movements, servicing and maintenance scheduling while building strong relationships with Timbertop staff and service providers.

You will coordinate driver duties, ensure registrations, insurance and compliance, and monitor fuel infrastructure. The role involves budgeting for fleet expenditure and liaison with internal departments and external

Responsibilities

• Oversee day-to-day vehicle movements, maintenance and servicing aligned with the Timbertop Programme.
• Conduct daily vehicle and trailer checks, coordinate servicing and repairs, and ensure compliance and high standards.
• Maintain vehicle registrations, compliance and insurance requirements.
• Manage vehicle booking system to support Timbertop Programme needs.
• Monitor and service fuel infrastructure and oversee fuel usage.
• Coordinate and conduct driver assessments, training, licence records and related details.
• Coordinate driving duties including hikes, community services, ski programs and student trips.
• Procure services and manage allocated vehicle budget expenditure targets.
• Develop relationships with stakeholders, service providers and internal departments; perform other duties as required.

Job description

Geelong Grammar School is one of the world's leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff, and the community. We believe in prioritising wellbeing, adventure, creativity, and academic rigour, and we value wisdom.

Timbertop(approximately 245 students) is a boarding campus for all Year 9 students,locatednear Mt Buller in Victoria's Alps. All teaching staff live on thecampusand students spend the entire year at Timbertop taking part in hiking, recreational and community service activities.

About the role:

The Timbertop Fleet Coordinator is responsible for overseeing all Timbertop fleet and equipment including fleet movements, servicing, and maintenance scheduling. The role is proactive with maintaining strong relationships with our Timbertop staff and service providers and support with vehicle and equipment requirements.

Key responsibilities include:

• Ensuring the day-to-day activities of vehicle movements, maintenance and servicing are scheduled in accordance with the Timbertop Programme
• Managing the daily checks of all vehicles and trailers, undertaking periodic safety checks, coordinating all servicing and repair activity for all vehicle fleet, ensuring compliance, accreditations and high standards are met
• Maintaining all vehicle and trailer registrations, compliance, and insurance requirements
• Coordinating the vehicles booking system ensuring vehicle numbers and availability support the requirements of the Timbertop Programme
• Oversee campus fuel requirements and infrastructure including monitoring fuel supply, usage and any required servicing or repair to fuel infrastructure
• Managing the Timbertop driver assessment and review process, including driver training, record keeping of licencing, driver levels and other details
• Coordinating and undertaking driver duties including but not limited to Hike pick up/drop offs, community services, ski programmes, truck runs, student trips and other driving duties as required
• Procuring services and managing allocated vehicle budget expenditure targets
• Developing effective working relationships with key stakeholders, service providers, Timbertop staff external departments and authorities, internal management and various departments of the School
• Other duties commensurate with the role may be assigned by the School.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

The School's Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website , under 'Student Safeguarding'.TheSchoolexpects that all staff members (and School Community members)comply withthe Student Safeguarding Framework policies and procedures and the Child Safe Standards , as applicable to their role. Any queries in respect of this Framework or the School's expectations should be directed to [e-mail] .

Applications close at 5:00pm on Monday the 23th of November 2026.

Industry Procurement, Manufacturing & Transport