Fleet Compliance & Records Coordinator

Minus 1; Greater Dandenong; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Training & development

Career growth

Supportive team

Full-time with weekly pay

Free on-site parking

Ongoing learning opportunities

Job summary

Minus 1 Refrigerated Transport, a family-owned business in its second generation, is seeking a friendly Compliance Admin Assistant to join the team in Dandenong South, Victoria. You will support the Compliance team by maintaining fleet records, tracking expiry dates, and following up on outstanding requirements, working with Workshop and other departments to keep records accurate.

We offer a supportive environment, full-time hours, and opportunities to grow in transport compliance.

Qualifications

• Previous experience in administration, compliance or customer service preferred.
• Strong organisational and time-management skills with attention to detail.
• Good written and verbal communication.
• Confidence with computer systems and maintaining accurate records.
• Ability to manage multiple tasks and meet deadlines.
• Proactive in following up outstanding documentation.
• Friendly, professional and customer-focused attitude.
• Ability to work collaboratively with cross-functional teams.

Responsibilities

• Maintain accurate compliance registers, filing systems and documentation; prepare reports and summaries.
• Maintain vehicle registration, inspection and certification records in line with regulatory requirements.
• Monitor upcoming and overdue documentation; follow up with stakeholders.
• Assist with audits by preparing and organising required documentation.
• Communicate with insurers, suppliers and regulators to resolve documentation queries.
• Data entry across compliance and administration systems.
• Work with Compliance and Workshop to align records with maintenance schedules.
• Provide backup reception support when required.
• Identify opportunities to improve compliance processes and systems.

Skills

Organisational skills

Attention to detail

Time management

Written & verbal communication

Team collaboration

Customer service mindset

Tools

Microsoft Office

CRM system

Job description

Minus 1 Refrigerated Transport, a family-owned business in its second generation, is seeking a friendly Compliance Admin Assistant to join the team in Dandenong South, Victoria. You will support the Compliance team by maintaining fleet records, tracking expiry dates, and following up on outstanding requirements, working with Workshop and other departments to keep records accurate.

We offer a supportive environment, full-time hours, and opportunities to grow in transport compliance.