Finance Support Officer

Philip Chun BC NSW Pty Ltd; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Salary based on experience

3 days leave between Christmas and New

Study support and paid study leave

Collaborative team environment

Job summary

Philip Chun is a leading building compliance consultancy, seeking a Finance Support Officer in our Melbourne office. This role focuses on day-to-day financial operations, project administration and office functions within a professional consulting environment.

You will work with the Accounts Manager and leadership team to handle accounts payable/receivable, invoicing, and project support, offering variety and growth across finance and admin tasks.

Qualifications

• Experience in accounts, finance support, administration or project coordination roles.
• Strong knowledge of invoicing, accounts payable, accounts receivable and purchase order processes.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Confidence communicating with clients, suppliers and internal stakeholders.
• Microsoft Office skills, advanced Excel experience preferred.
• Experience with Deltek Vision, Bluebeam or similar business systems is highly regarded.
• Experience within construction, consulting, architecture or building compliance industries will be advantageous.

Responsibilities

• Process and code supplier invoices
• Maintain supplier records and verify banking and supporting documentation
• Process supplier payments and respond to supplier enquiries
• Complete credit card reconciliations and employee expense claims
• Generate and issue client invoices accurately and on time
• Upload invoices to client portals including Aconex, PayApps and iTWOcx
• Verify purchase orders, billing entities and project coding requirements
• Investigate and resolve invoicing and payment queries
• Prepare client statements and support debt collection activities
• Assist with project reconciliations and monthly reporting
• Manage incoming enquiries and direct requests to the appropriate team members
• Support project administration, document control and office administration functions
• Maintain internal systems, databases and financial records
• Provide support to the Accounts Manager and Melbourne leadership team as required

Skills

Accounts

Finance support

Administration

Project coordination

Invoicing

Accounts payable

Accounts receivable

Purchase orders

Attention to detail

Organisational skills

Communication skills

Tools

Excel

Deltek Vision

Bluebeam

Job description

Philip Chun is a leading building compliance consultancy, providing expert advice across building code, accessibility and essential services. With offices across Australia, we support a diverse range of projects and clients nationwide. Our Melbourne Accessibility and Building Code teams deliver specialist compliance advice on some of Australia's most significant developments, supported by a dedicated operations and finance team that keeps projects and business processes running smoothly

Your new opportunity

We are seeking a Finance Support Officer to join our Melbourne office. This role is ideal for a highly organised and detail-oriented individual looking to build or further develop their career in finance and administration within a professional consulting environment.

Working closely with the Accounts Manager, Melbourne leadership team and project consultants, you will be responsible for supporting day-to-day financial operations, project administration and office functions. The role offers a varied workload across accounts payable, accounts receivable, invoicing, client liaison and project support, making it a fantastic opportunity for someone who enjoys both finance and administration responsibilities.

What you’ll bring

• Experience in accounts, finance support, administration or project coordination roles
• Strong knowledge of invoicing, accounts payable, accounts receivable and purchase order processes
• Excellent attention to detail and a high level of accuracy
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Confidence communicating with clients, suppliers and internal stakeholders
• Microsoft Office skills, advanced Excel experience preferred
• Experience with Deltek Vision, Bluebeam or similar business systems is highly regarded
• Experience within construction, consulting, architecture or building compliance industries will be advantageous

What you’ll be doing

As our Finance Support Officer, you will:

• Process and code supplier invoices
• Maintain supplier records and verify banking and supporting documentation
• Process supplier payments and respond to supplier enquiries
• Complete credit card reconciliations and employee expense claims
• Generate and issue client invoices accurately and on time
• Upload invoices to client portals including Aconex, PayApps and iTWOcx
• Verify purchase orders, billing entities and project coding requirements
• Investigate and resolve invoicing and payment queries
• Prepare client statements and support debt collection activities
• Assist with project reconciliations and monthly reporting
• Manage incoming enquiries and direct requests to the appropriate team members
• Support project administration, document control and office administration functions
• Maintain internal systems, databases and financial records
• Provide support to the Accounts Manager and Melbourne leadership team as required

What we offer

• Salary based on experience
• Additional 3 days leave between Christmas and New Year
• Study support and paid study leave
• Supportive, collaborative team environment with exposure to a wide range of projects

Requirements

Must be an Australian Citizen, Permanent Resident or hold full working rights in Australia.