Finance Support Officer - Invoicing & Admin (Melbourne)

Philip Chun BC NSW Pty Ltd; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Salary based on experience

3 days leave between Christmas and New

Study support and paid study leave

Collaborative team environment

Job summary

Philip Chun is a leading building compliance consultancy, seeking a Finance Support Officer in our Melbourne office. This role focuses on day-to-day financial operations, project administration and office functions within a professional consulting environment.

You will work with the Accounts Manager and leadership team to handle accounts payable/receivable, invoicing, and project support, offering variety and growth across finance and admin tasks.

Qualifications

• Experience in accounts, finance support, administration or project coordination roles.
• Strong knowledge of invoicing, accounts payable, accounts receivable and purchase order processes.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Confidence communicating with clients, suppliers and internal stakeholders.
• Microsoft Office skills, advanced Excel experience preferred.
• Experience with Deltek Vision, Bluebeam or similar business systems is highly regarded.
• Experience within construction, consulting, architecture or building compliance industries will be advantageous.

Responsibilities

• Process and code supplier invoices
• Maintain supplier records and verify banking and supporting documentation
• Process supplier payments and respond to supplier enquiries
• Complete credit card reconciliations and employee expense claims
• Generate and issue client invoices accurately and on time
• Upload invoices to client portals including Aconex, PayApps and iTWOcx
• Verify purchase orders, billing entities and project coding requirements
• Investigate and resolve invoicing and payment queries
• Prepare client statements and support debt collection activities
• Assist with project reconciliations and monthly reporting
• Manage incoming enquiries and direct requests to the appropriate team members
• Support project administration, document control and office administration functions
• Maintain internal systems, databases and financial records
• Provide support to the Accounts Manager and Melbourne leadership team as required

Skills

Accounts

Finance support

Administration

Project coordination

Invoicing

Accounts payable

Accounts receivable

Purchase orders

Attention to detail

Organisational skills

Communication skills

Tools

Excel

Deltek Vision

Bluebeam

Job description

Philip Chun is a leading building compliance consultancy, seeking a Finance Support Officer in our Melbourne office. This role focuses on day-to-day financial operations, project administration and office functions within a professional consulting environment.

You will work with the Accounts Manager and leadership team to handle accounts payable/receivable, invoicing, and project support, offering variety and growth across finance and admin tasks.