Finance operation & Procurement Manager

Cheil Australia; Sydney; Hybrid; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Regional collaboration across Cheil

Sydney Olympic Park HQ

Job summary

Cheil Australia is a data-inspired CX agency based in Sydney seeking a Finance Operations & Procurement Manager to oversee day-to-day finance operations, project commercial management and procurement activities. The role ensures projects are estimated, approved, delivered within budget and invoiced in line with client and business requirements.

It also leads procurement governance, vendor management, accounts payable/receivable, cash management, financial reporting and audits while collaborating

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• Minimum of 5 years’ experience in finance or procurement management.
• Experience in AP/AR and vendor management.
• Strong communication, leadership and analytical skills.

Responsibilities

• Manage accounts payable, accounts receivable, payment runs, bank reconciliations, expense administration and cash-flow forecasting.
• Ensure project revenue is achieved and accurately recorded in the correct reporting period and supported by approved estimates, client approval and time report input.
• Oversee client invoicing and ensure invoices are supported by required evidence, including approved estimates, purchase orders, scopes of work, proof of delivery and other relevant documentation.
• Manage Account Receivable and payable that are related to project
• Monitor overdue accounts and resolve disputed or rejected invoices with internal stakeholders and client Finance or Procurement teams.
• Support annual budgeting, forecasting, month-end closing and year-end financial processes.
• Prepare accurate and timely financial and management reports for regional and global HQ.
• Assist with annual external audits, internal audits and HQ reviews by preparing schedules, reconciliations and supporting documentation.
• Manage the financial aspects of campaigns and projects from initial estimate through to delivery, invoicing, reconciliation and closure.
• Review project estimates, scopes, production budgets, third-party costs, agency fees and margins to ensure commercial accuracy and appropriate approval.
• Manage and guide procurement activities, including supplier sourcing, competitive quotations, vendor selection, commercial negotiation and purchase-order compliance.
• Coordinate annual client bidding, tender, rate-card and commercial review processes, including the preparation of pricing submissions and supporting information.
• Maintain effective financial and procurement policies, procedures and internal controls.
• Ensure compliance with applicable legislation, accounting requirements, agency policies, client contracts and vendor agreements.
• Provide commercial and financial guidance to senior leadership and agency teams to improve cost control, operational efficiency and project profitability.

Skills

Finance management

AP/AR management

Vendor management

Communication skills

Analytical thinking

Leadership

Ethical mindset

Financial reporting

Education

Bachelor's degree in accounting/finance

Job description

About Us

Cheil Australia is an idea-focused, data-inspired, CX agency based in Sydney and part of Cheil worldwide; a global agency network of 53 offices across 45 countries with 6,500 employees.

Introduction

Cheil Australia is an idea-focused, data-inspired, CX agency based in Sydney and part of Cheil worldwide; a global agency network of 53 offices across 45 countries with 6,500 employees.

More locally, Cheil is a fast-growing family of over 90 thinkers, creators and passionate doers based between the heart of Surry Hills and Olympic Park. Cheil delivers Digital, Retail and Creative solutions for some of the world’s most loved brands.

Our specialist teams work together to create a truly integrated approach for our partners. We produce work across all channels for the greatest impact and the biggest return. Connecting capabilities for a truly inciting customer experience.

About The Role

The Finance Operations & Procurement Manager is responsible for overseeing the company’s day-to-day finance operations, project commercial management and procurement activities. The role ensures that projects are accurately estimated, appropriately approved, delivered within budget and invoiced in accordance with client and business requirements.

The position also leads procurement governance, vendor management, accounts payable and receivable, cash management, financial reporting and audit compliance. Working closely with Production, Client Service and other departments, the role supports strong commercial discipline, efficient resource utilisation and the achievement of the company’s financial objectives while maintaining strong relationships with client, vendors and HQ/RHQ.

Key Responsibilities

• Manage accounts payable, accounts receivable, payment runs, bank reconciliations, expense administration and cash-flow forecasting.
• Ensure project revenue is achieved and accurately recorded in the correct reporting period and supported by approved estimates, client approval and time report input.
• Oversee client invoicing and ensure invoices are supported by required evidence, including approved estimates, purchase orders, scopes of work, proof of delivery and other relevant documentation.
• Manage Account Receivable and payable that are related to project
• Monitor overdue accounts and resolve disputed or rejected invoices with internal stakeholders and client Finance or Procurement teams.
• Support annual budgeting, forecasting, month-end closing and year-end financial processes.
• Prepare accurate and timely financial and management reports for regional and global HQ.
• Assist with annual external audits, internal audits and HQ reviews by preparing schedules, reconciliations and supporting documentation.
• Manage the financial aspects of campaigns and projects from initial estimate through to delivery, invoicing, reconciliation and closure.
• Review project estimates, scopes, production budgets, third-party costs, agency fees and margins to ensure commercial accuracy and appropriate approval.
• Manage and guide procurement activities, including supplier sourcing, competitive quotations, vendor selection, commercial negotiation and purchase-order compliance.
• Coordinate annual client bidding, tender, rate-card and commercial review processes, including the preparation of pricing submissions and supporting information.
• Maintain effective financial and procurement policies, procedures and internal controls.
• Ensure compliance with applicable legislation, accounting requirements, agency policies, client contracts and vendor agreements.
• Provide commercial and financial guidance to senior leadership and agency teams to improve cost control, operational efficiency and project profitability.

Qualifications And Experience

• Minimum of 5 years’ experience as a Finance or procurement manager, Team Lead or similar role
• A Bachelor's degree in accounting, finance, or a related field
• Strong knowledge of accounting and financial principles, with experience in AP/AR & Vendor Management.
• Advanced systems skills, with experience in implementing and managing financial reporting systems.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels of the business.
• Exceptional written, verbal and presentation skills
• Strong strategic and analytical thinking skills
• Strong integrity and an ethical mindset
• True interpersonal and leadership skills managing a growing Finance team
• Committed to continuous development to stay up to date with financial trends, legislative changes, and technologies

Why Join Us?

• Work with one of the world’s most innovative brands — Samsung.
• Collaborate with global experts across technology, commerce, data, and creativity.
• Be part of a growing team driving Cheil’s transformation.
• Hybrid working model with Sydney Olympic Park HQ.
• Opportunities for professional development and regional collaboration across the Cheil network.