Finance Officer

Queensland Government; Brisbane; On-site; AUD 75,000 - 105,000; Full time

Job summary

Queensland Government's Financial Services Unit is seeking a Finance Officer to support accounts payable and receivable, travel claims and corporate card transactions, and to assist with month-end processes, asset reconciliations and annual stocktakes. The role operates within a strong governance framework, ensuring accuracy, timeliness and compliance with delegations, policies and procedures.

You will provide practical financial advice across budgeting, forecasting and reporting, engage with

Qualifications

• Investigate and provide practical recommendations to improve financial management and administration.
• Knowledge of financial requirements, policies, and spreadsheet use with finance software.
• Develop positive stakeholder relationships and respond to their needs and expectations.
• Take personal responsibility for accurate work and initiative to progress tasks.
• Strong written and verbal communication to advise, consult and negotiate with managers.

Responsibilities

• Review and approve accounts payable/receivable, travel claims and card transactions in line with policies.
• Daily bank reconciliations and resolving discrepancies.
• Assist with month-end processes, including journals for accruals and prepayments.
• Provide financial accounting advice to internal and external stakeholders.
• Assist in asset reconciliations, life assessments and annual stocktakes.
• Coordinate preparation and maintenance of desktop manuals; promote policy improvement.
• Contribute to change management and staff development through feedback discussions.
• Provide training to staff in financial administration and systems usage.

Skills

Analytical mindset

Attention to detail

Stakeholder engagement

Financial governance

Communication skills

Tools

Spreadsheets

Finance systems

Job description

The Financial Services Unit is responsible for providing strategic financial, budget and accounting advisory services to the agency and is responsible for overseeing the financial activities of the QCAA. The unit consists of two teams: Financial Operations and Financial Management. The Financial Operations team is responsible for the management of accounts payable, corporate card, accounts receivable, travel claim systems, assets, taxation requirements and the preparation of the annual financial statements. The Financial Management team is responsible for the development and maintenance of the annual budget, forecasting and reporting requirements. The team is also concerned with the long-term forecasts and commitments of the agency. In this role, they develop and provide strategic financial advice including monitoring and analysis across a range of agency-wide activities.

What You Will Do

In the Finance Officer role, you will:

• Review and approve accounts payable, accounts receivable, travel claims and corporate card transactions, ensuring completeness, accuracy and compliance with relevant delegations, policies and procedures.
• Daily reconciliation of bank accounts and resolving any discrepancies.
• Assist the Senior Finance Officer with month end accounting process within specified deadlines including calculating, preparing and submitting journals for approval e.g. accrued expenditure, prepayments, unearned revenue and employee costs.
• Provide advice to both internal and external stakeholders in relation to financial accounting policies, procedures and issues.
• Assist in the preparation of asset reconciliations, useful life reviews and the annual stocktake.
• Coordinate the preparation and maintenance of up-to-date desktop manuals, take responsibility for identifying issues and opportunities, and promote continuous improvement of policy and procedures.
• Contribute to a change management and performance development culture across the unit by participating in regular two-way feedback discussions with your supervisor and team members.
• Provide training to staff in financial administration and in the use of financial systems.

Reporting relationships

This role reports to the Senior Finance Officer. No roles report directly to this role.

What We Are Looking For

The QCAA is committed to selecting the person best suited to the role and to furthering equity and diversity. We strongly encourage applications from all gender groups, Aboriginal people, Torres Strait Islander people, people from culturally diverse backgrounds and people with all abilities.

The Ideal Candidate For This Role

• Investigate and provide practical recommendations in relation to financial accounting and administration matters which enhance the efficiency, effectiveness and quality of financial management and administration and contribute to enhanced financial outcomes (drives accountability and outcomes)
• Knowledge of financial requirements, policies, and their skills in the use of spreadsheets and computerised financial management systems, ensuring effective and accurate recording of financial transactions (demonstrates sound governance)
• Develop positive and sustainable relationships with stakeholders, and by being responsive to stakeholder needs and expectations (makes insightful decisions)
• Have personal responsibility for accurate completion of work and by taking the initiative to progress work to achieve objectives (pursues continuous growth)
• Highly developed written and verbal communication skills to provide advice, consult and negotiate with managers and other staff, using language that is appropriate to a client's understanding and experience with financial operations (builds enduring relationships).

Occupational group

Accounting and Finance