Finance Officer

Queensland Curriculum & Assessment Authority; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Queensland Curriculum & Assessment Authority Brisbane is seeking a Finance Officer to manage accounts payable and receivable, reconcile bank transactions and assist with month-end duties, including journal preparation for approval. The role also provides financial policy guidance and supports asset reconciliations and stocktakes.

You will contribute to continuous improvement through policy updates and staff training while working within the Financial Services Unit to support agency budgeting and

Qualifications

• Investigate and provide practical recommendations to improve financial management and governance.
• Knowledge of financial requirements, policies, and use of spreadsheets and computerized systems.
• Develop strong stakeholder relationships and respond to their needs and expectations.
• Take initiative to progress work and achieve objectives with accuracy.
• Strong written and verbal communication to advise and negotiate with managers and staff.

Responsibilities

• Review and approve accounts payable, accounts receivable, travel claims and corporate card transactions.
• Daily reconciliation of bank accounts and resolve discrepancies.
• Assist month end processes, prepare journals for approval (accrued expenditure, prepayments, unearned revenue, employee costs).
• Provide guidance on financial accounting policies and procedures to internal and external stakeholders.
• Assist in asset reconciliations, useful life reviews and the annual stocktake.
• Coordinate up-to-date desktop manuals and promote continuous improvement of policy and procedures.

Skills

Accounts payable

Accounts receivable

Bank reconciliation

Journals preparation

Financial advisory

Financial systems

Policy compliance

Job description

Queensland Curriculum & Assessment Authority - Brisbane QLD

The Financial Services Unit is responsible for providing strategic financial, budget and accounting advisory services to the agency and is responsible for overseeing the financial activities of the QCAA. The unit consists of two teams: Financial Operations and Financial Management. The Financial Operations team is responsible for the management of accounts payable, corporate card, accounts receivable, travel claim systems, assets, taxation requirements and the preparation of the annual financial statements. The Financial Management team is responsible for the development and maintenance of the annual budget, forecasting and reporting requirements. The team is also concerned with the long‑term forecasts and commitments of the agency. In this role, they develop and provide strategic financial advice including monitoring and analysis across a range of agency-wide activities.

What you will do

In the Finance Officer role, you will:

• Review and approve accounts payable, accounts receivable, travel claims and corporate card transactions, ensuring completeness, accuracy and compliance with relevant delegations, policies and procedures.
• Daily reconciliation of bank accounts and resolving any discrepancies.
• Assist the Senior Finance Officer with month end accounting process within specified deadlines including calculating, preparing and submitting journals for approval e.g. accrued expenditure, prepayments, unearned revenue and employee costs.
• Provide advice to both internal and external stakeholders in relation to financial accounting policies, procedures and issues.
• Assist in the preparation of asset reconciliations, useful life reviews and the annual stocktake.
• Coordinate the preparation and maintenance of up-to-date desktop manuals, take responsibility for identifying issues and opportunities, and promote continuous improvement of policy and procedures.
• Contribute to a change management and performance development culture across the unit by participating in regular two-way feedback discussions with your supervisor and team members.
• Provide training to staff in financial administration and in the use of financial systems.

Reporting relationships

This role reports to the Senior Finance Officer. No roles report directly to this role.

What we are looking for

The QCAA is committed to selecting the person best suited to the role and to furthering equity and diversity. We strongly encourage applications from all gender groups, Aboriginal people, Torres Strait Islander people, people from culturally diverse backgrounds and people with all abilities.

The ideal candidate for this role:

• Investigate and provide practical recommendations in relation to financial accounting and administration matters which enhance the efficiency, effectiveness and quality of financial management and administration and contribute to enhanced financial outcomes (drives accountability and outcomes)
• Knowledge of financial requirements, policies, and their skills in the use of spreadsheets and computerised financial management systems, ensuring effective and accurate recording of financial transactions (demonstrates sound governance)
• Develop positive and sustainable relationships with stakeholders, and by being responsive to stakeholder needs and expectations (makes insightful decisions)
• Have personal responsibility for accurate completion of work and by taking the initiative to progress work to achieve objectives (pursues continuous growth)
• Highly developed written and verbal communication skills to provide advice, consult and negotiate with managers and other staff, using language that is appropriate to a client's understanding and experience with financial operations (builds enduring relationships).