Finance & Business Operations Coordinator

Verve Partners Pty; Newcastle; On-site; AUD 42,000 - 66,000; Part time

Job summary

Verve Partners is seeking a Finance & Business Operations Coordinator for a Newcastle-based consultancy. The role blends hands-on finance tasks with practical office operations support in a small, close-knit team.

You'll manage invoicing, AP/AR, reconciliations and payroll support, while coordinating meetings, travel and facilities. Proactivity, strong Excel skills and experience with Xero/WorkflowMax or Employment Hero are valued.

Qualifications

• Hands-on finance experience including invoicing, AP/AR and reconciliations.
• Proficient with Excel and accounting systems; able to manage multiple priorities.
• Proactive and adaptable, able to support a small team and Directors.

Responsibilities

• Manage invoicing, AP/AR, reconciliations, payroll support and regular finance reporting.
• Coordinate office operations, meetings, travel, supplies, facilities, onboarding and team support.
• Help maintain WorkflowMax, Employment Hero and other business systems.
• Be the go-to coordinator for everyday office, equipment and IT support issues.

Skills

Finance / bookkeeping

Excel proficiency

Organisational skills

Problem solving

Communication

Tools

WorkflowMax

Employment Hero

Xero

Job description

Finance & Business Operations Coordinator

The Opportunity
Our client is a Newcastle-based project management consultancy working across the property and construction sectors. With a close-knit, professional and down-to-earth team, they are looking for a capable and approachable all-rounder to support the finance function and keep day-to-day office operations running smoothly.

This is a hands-on role combining recurring finance responsibilities with the practical, people-focused support that helps a small business operate effectively.

What You'll Do

• Manage invoicing, AP/AR, reconciliations, payroll support and regular finance reporting.
• Coordinate office operations, meetings, travel, supplies, facilities, onboarding and team support.
• Help maintain WorkflowMax, Employment Hero and other business systems.
• Be the go-to coordinator for everyday office, equipment and IT support issues.

What We're Looking For

• Practical finance/bookkeeping experience and confidence with Excel and accounting systems.
• Highly organised, accurate and comfortable juggling different priorities.
• Proactive and adaptable – happy to solve a problem rather than wait for someone else to own it.
• Warm, professional and comfortable working closely with Directors and a small team.
• Xero, WorkflowMax or Employment Hero experience is a bonus, not a deal-breaker.

Why This Opportunity?

• Join a close-knit, professional and down-to-earth team.
• Enjoy a varied role where your contribution is visible and valued.
• Flexibility around a permanent part-time working pattern.
• Gain exposure to a growing project management consultancy and its broader business operations.

The Details

This is a 12-month fixed-term, permanent part-time position, approximately 3-4 days per week, based in Newcastle. Working days can be agreed with the successful candidate.

About Verve Partners
Verve Partners is an energetic team of specialist consultants reimagining recruitment Australia-wide. With over 170 years of combined experience, we’ve found the sweet spot in talent search - and want to share it. By scouting smart, digging deep and embracing diversity, we grow vibrant careers, cultures and communities. We currently have offices in the lifestyle cities of Newcastle and Wollongong.
We acknowledge and pay our respects to the Traditional Owners of the land on which we work and live. We pay our respects to the First Peoples of this country, their culture and Elders past, present and emerging. We recognise that this land was and always will be Aboriginal and Torres Strait Islander land because sovereignty was never ceded.