Finance Assistant: Cash Posting, AP & Close Support

Gains Intermediate; Australia; Remote; AUD 70,000 - 90,000; Full time

Job summary

Gains Intermediate seeks a Finance Assistant to support the Controller and Leadership Team with day-to-day transactional finance work across all entities, focusing on accounts payable and cash posting.

You will process invoices, code spend, assist with monthly close, maintain Sage Intacct records, and help ensure accuracy, timeliness, and compliance.

We value detail, organization, strong communication, and the ability to work under pressure during high-volume periods.

Qualifications

• Staff Accountant-level accounting experience preferred; at least 1–2 years of applicable accounting/bookkeeping experience required.
• Sage Intacct experience preferred.
• Must work US-based hours (7am–4pm CST, M–F); flexibility for additional hours as needed.
• Strong problem-solving skills with the ability to manage multiple, high-volume tasks.
• Organized and meticulously detail-oriented.
• Demonstrated initiative to research and follow up on situations to ensure compliance with company policies.
• Excellent internal and external, verbal and written communication skills.
• Adaptable to a changing environment with tolerance for high-pressure situations.
• Ability to navigate core, company-wide applications.

Responsibilities

• Manage full-cycle accounts payable across all entities, including invoice entry, coding, approvals routing, and payment processing.
• Perform daily cash posting and bank transaction matching, ensuring all activity is recorded accurately and timely.
• Code credit card transactions and assist with expense allocations.
• Process AR adjustments related to write-offs, revenue reversals, and refunds as directed.
• Review and process chargeback documentation to merchant processors, banks, or inquiring entities.
• Review, process, and create invoices for referral credits.
• Assist the Controller and Staff Accountant with data gathering and support during monthly close (AP, prepaid expenses, deferred revenue support, etc.).
• Maintain and update tracking sheets and core finance applications (Sage Intacct) daily.
• Update the End of Week (EOW) report for management by 12pm CST.
• Work closely with the Billing and Contracts Specialist on client exceptions, exits, and other matters impacting the financials.
• Assist with schedules and support documentation for the annual audit as needed.
• Support process improvement initiatives and accounting software implementation/maintenance.
• Investigate discrepancies or areas of concern, escalating to the appropriate parties as needed.
• Other duties as assigned to support efficient operation of the finance department.

Skills

Problem-solving

Organized and detail-oriented

Communication skills

Adaptability

Time management

Tools

Sage Intacct

Job description

Gains Intermediate seeks a Finance Assistant to support the Controller and Leadership Team with day-to-day transactional finance work across all entities, focusing on accounts payable and cash posting.

You will process invoices, code spend, assist with monthly close, maintain Sage Intacct records, and help ensure accuracy, timeliness, and compliance.

We value detail, organization, strong communication, and the ability to work under pressure during high-volume periods.