Facility Maintenance Coordinator

WesTrac; Newcastle-Maitland; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Paid Parental Leave

Discounted Health Insurance

Free parking

Employee Referral Program

Job summary

WesTrac is seeking an experienced Facilities Maintenance Coordinator to join the team in Tomago. This role involves planning and scheduling maintenance services, supervising contractors, and ensuring compliance with safety standards.

The ideal candidate will have experience in facility maintenance, a strong understanding of WHS procedures, and excellent communication skills. WesTrac offers extensive benefits such as paid parental leave and health insurance discounts.

Qualifications

• Experience in facility maintenance and WHS standards compliance.
• Understanding of maintenance procedures and plan development.
• Excellent communication and relationship-building skills.

Responsibilities

• Ensure effective planning and scheduling of maintenance services.
• Supervise facility maintenance site contractors.
• Review and approve high-risk activities before work begins.

Skills

Facility maintenance tasks

WHS standards compliance

Communication skills

MS Office

Maintenance Planning Software

Time management

Job description

WesTrac is seeking an experienced and organised Facilities Maintenance Coordinator to join our experienced team based onsite at Tomago. Reporting to the Facilities Maintenance supervisor, the Facility Maintenance Coordinator is responsible for ensuring the effective planning and scheduling of service and repairs to fix plant and selected mobile equipment on site at Tomago.

The Facilities Maintenance coordinator is also accountable for day-to-day supervision of all facility maintenance site contractors and the effective communication and reporting of maintenance and repairs to internal stakeholders and the facility maintenance supervisor to ensure minimal equipment downtime and impact on normal operations.

Key Responsibilities

• Live the Values – Leads by example every day through actions, behaviours and decisions.
• Prepare and Review Work Orders – Ensure instructions, materials, and safety requirements are clear and sufficient for task completion.
• Oversee facility maintenance contractors to ensure compliance with statutory and site HSEQ standards.
• Review and approve high‑risk activities, ensuring JHAs and risk assessments (e.g., working at heights) are completed before work begins.
• Direct contractors using the scope and plans and contribute to equipment performance reviews with recommendations for maintenance or upgrades.

Skills & Experience

• Experience completing facility maintenance tasks and compliance with WHS standards is desirable.
• Demonstrated understanding of maintenance procedures and experience in developing maintenance plans.
• Excellent communication skills with the ability to build and maintain successful working relationships.
• Computer literacy skills – MS Office and utilising Maintenance Planning Software (example MEX).
• Strong time management, planning and organisational skills with the ability to manage multiple priorities to meet objectives.

What we offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness – Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute.
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles.
• Additional Perks – Free parking, onsite café, bootcamp and yoga available at certain locations.

Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.