Facilities Systems & Compliance Coordinator

the original; Melbourne; On-site; AUD 65,000 - 100,000; Part time

Job summary

Melbourne Grammar School is seeking an experienced Facilities Officer to join our Property Services team at the South Yarra campus. The role provides operational, administrative and systems coordination across the School’s property portfolio.

You will administer facilities management platforms, coordinate contractor compliance and Essential Safety Measures, maintain records and support access control, events and day-to-day operations. Flexibility for early starts; may work at other campuses.

Qualifications

• Must hold, or be willing to obtain, a current Employee Working with Children Clearance.

Responsibilities

• Act as the primary systems administrator for Property Services platforms, managing access, permissions, workflows and records.
• Administer and coordinate the School's Facilities Management and Work Order System (FixIt/CMMS).
• Assist with Building Management System (BMS) administration and reporting.
• Administer access control, electronic security and credential management systems including user permissions, audit reporting and record maintenance.
• Act as administrator for the School's contractor management platform, including onboarding, induction, compliance monitoring, reporting and user support.
• Coordinate servicing schedules, inspections, statutory testing and compliance activities associated with the School's Essential Safety Measures (ESM/ESIS) program.
• Maintain property records, drawings, manuals, warranties and asset documentation.
• Coordinate facilities requirements, access arrangements and operational support for events.

Job description

Melbourne Grammar School is seeking an experienced Facilities Officer to join our Property Services team at the South Yarra campus. The role provides operational, administrative and systems coordination across the School’s property portfolio.

You will administer facilities management platforms, coordinate contractor compliance and Essential Safety Measures, maintain records and support access control, events and day-to-day operations. Flexibility for early starts; may work at other campuses.