Facilities Systems & Compliance Coordinator

Melbourne Grammar School; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Melbourne Grammar School is seeking an experienced Facilities Officer to join our Property Services team. This role supports operations across the School’s property portfolio, ensuring facilities systems, compliance records and processes are maintained, with responsibility for platforms like FixIt/CMMS and BMS.

Location is at our South Yarra campus, with potential work at other Melbourne Grammar School locations.

Qualifications

• Experience in facilities or property services roles.
• Strong organisational and coordination skills.
• Ability to manage multiple platforms and stakeholders.

Responsibilities

• Act as the primary systems administrator of Property Services platforms, maintaining user access, permissions, workflows, records integrity and system configuration.
• Administer and coordinate the School's Facilities Management and Work Order System (FixIt/CMMS).
• Assist with Building Management System (BMS) administration and reporting.
• Administer access control, electronic security and credential management systems including user permissions, audit reporting and record maintenance.
• Act as administrator for the School's contractor management platform, including onboarding, induction, compliance monitoring, reporting and user support.
• Coordinate servicing schedules, inspections, statutory testing and compliance activities associated with the School's Essential Safety Measures (ESM/ESIS) program.
• Maintain property records, drawings, manuals, warranties and asset documentation.
• Coordinate facilities requirements, access arrangements and operational support for events.

Skills

System administration

Contractor management

Record keeping

Communication

Tools

FixIt/CMMS

Building Management System (BMS)

Access control systems

Job description

Melbourne Grammar School is seeking an experienced Facilities Officer to join our Property Services team. This role supports operations across the School’s property portfolio, ensuring facilities systems, compliance records and processes are maintained, with responsibility for platforms like FixIt/CMMS and BMS.

Location is at our South Yarra campus, with potential work at other Melbourne Grammar School locations.