Facilities & Property Manager

ActivateUTS; Sydney; On-site; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Up to 17% superannuation

Daily meal allowance

Free ActivateFit.Gym membership

Paid parental leave

Wellbeing benefits

Job summary

ActivateUTS, based at the UTS City Campus in Sydney, seeks a Facilities & Property Manager to oversee a diverse portfolio of venues and facilities. You will manage leases, maintenance plans, budgets, and capital works, while coordinating with UTS Facilities, Security, and Projects teams.

This critical role requires strong contractor management and WHS compliance. Reporting to the Chief Commercial Officer, you will lead a small team, drive cost-efficient maintenance, and ensure timely action on

Qualifications

• 5+ years' proven experience in facilities, maintenance or property services management.
• Formal qualifications in a building-related discipline and/or property or facilities management.
• Solid technical understanding of plumbing, carpentry and electrical systems and related maintenance.

Responsibilities

• Manage lease agreements and coordinate with UTS stakeholders on adjustments or new terms.
• Develop and manage annual maintenance plans and capital works budgets.
• Lead and supervise the Handyman / Facilities & Property Assistant and coordinate with vendors.
• Negotiate contracts for property services and monitor service level agreements.
• Maintain maintenance activity logs and produce monthly reports on progress and outcomes.

Skills

Facilities management

Budget management

Project management

Vendor management

Contract negotiation

WH&S compliance

Stakeholder management

Leadership

Education

Facilities management qualification

Tools

Microsoft Office

Outlook

Job description

Keep the heart of campus life running. Take ownership of a diverse facilities and property portfolio on the UTS City Campus, working in close partnership with UTS.

About ActivateUTS

ActivateUTS brings the UTS experience to life beyond the classroom. We run 190+ student clubs and societies (39,000+ memberships), support 455 elite athletes across 44 sports, and delivered over 5,800 events last year. Our commercial venues, including Aerial Function Centre, The Underground, The Loft on Broadway, The Terrace, ActivateFit.Gym and the UTS Store, generate revenue that is fully reinvested into student programs and experiences.

We are a not-for-profit of around 60 permanent staff and 100+ casuals across hospitality, fitness, events, retail and student engagement. We are based on the UTS City Campus in the heart of Sydney and work in close partnership with UTS every day.

About the Role

The Facilities & Property Manager oversees a diverse portfolio of ActivateUTS venues and facilities, ensuring their compliance, maintenance and operational functionality. The role is critical to maintaining high standards across all properties while effectively managing budgets, fit-outs, risks and operational efficiency.

Reporting to the Chief Commercial Officer, you will lead the Handyman / Facilities & Property Assistant and act as the key ActivateUTS point of contact for UTS Property, Facilities, Security and Projects teams. You will also build strong relationships with ActivateUTS managers, vendors, contractors and the cleaning provider.

You will develop and implement cost-effective maintenance plans, manage service level agreements and support the Chief Commercial Officer in managing property lease agreements. You will ensure property plans and maintenance requests across ActivateUTS, ActivateFit.Gym, RMSH, Moore Park and Haberfield are actioned within agreed timeframes and budgets.

This is a full-time, fixed-term position commencing on 16 November 2026 and concluding on 19 November 2027. The role is based at ActivateUTS premises on and around the UTS City Campus, with travel to other sites in our portfolio as required.

Key Responsibilities

Property Management

• Manage lease agreements and work with UTS stakeholders to finalise any adjustments or new lease terms.
• Ensure property costs are allocated to the correct stakeholder in line with lease agreements.
• Project manage capital works, fit-outs and refurbishments from start to completion.
• Prepare basic plans and specifications for fit-outs, refurbishments and maintenance works.
• Develop and implement an annual planned preventative maintenance schedule.
• Develop and manage capital works budgets, including forecasting future repair and replacement costs.

Facilities Management

• Manage facilities and property services and the operational performance of venues across the ActivateUTS portfolio.
• Negotiate and manage contracts for property and maintenance services, and monitor service level agreements with vendors.
• Engage external suppliers for scheduled maintenance and emergency repairs as needed.
• Conduct regular inspections, maintain accurate records and respond promptly to urgent property and facility issues.
• Lead and supervise the Handyman / Facilities & Property Assistant to undertake minor repairs and maintenance in-house, support event set-up and assist ActivateUTS managers where required.

Stakeholder Management

• Act as the key ActivateUTS point of contact for UTS Facilities, Security, Property and Projects teams.
• Liaise with the cleaning provider and/or UTS to ensure cleaning schedules are delivered across designated ActivateUTS areas.

Reporting, Budgets and WHS

• Manage maintenance and property activity logs via Zendesk and provide monthly reports on activity and resolution rates.
• Prepare business cases for fit-outs, refurbishments and sustainability initiatives.
• Support the Chief Commercial Officer with annual budgeting and monthly reporting on capital works and major projects.
• Manage annual budgets for cleaning, facilities and property services.
• Lead vendor onboarding and ensure compliance with WHS standards, including fire safety, asbestos and chemical regulations.
• Train team members on WHS policies, maintain safety records and administer security systems.

About You

You are an experienced facilities and property professional with a practical, proactive and solutions-focused approach. You are comfortable balancing planned work with urgent operational issues, and you can confidently manage contractors, budgets, projects and competing priorities.

You communicate clearly, build strong relationships and keep accurate records. You enjoy working in a partnership environment, and you know that great facilities management takes both forward planning and a willingness to get hands-on when issues arise.

• 5+ years' proven experience in facilities, maintenance or property services management.
• Formal qualifications in a building-related discipline and/or property or facilities management.
• Solid technical understanding of plumbing, carpentry and electrical systems, as well as facilities equipment and its maintenance.
• Proven project management experience delivering commercial fit-outs, refurbishments and capital works.
• Experience negotiating lease agreements, property terms, maintenance contracts and service level agreements.
• Strong working knowledge of maintenance compliance, contractor engagement and contract management.
• Experience managing budgets for maintenance, fit-outs, refurbishments and capital works.
• Experience developing and implementing preventative maintenance schedules.
• Good knowledge of WHS legislation, with the ability to identify and report WHS risks and implement controls and procedures.
• Excellent written and verbal communication, interpersonal and stakeholder management skills.
• Strong negotiation, influencing, conflict resolution and problem-solving skills.
• Supervisory and team-building skills.
• Self-motivated, with a proactive, hands-on approach, high attention to detail and strong time management.
• Strong computer skills, including Microsoft Office and Outlook.
• Current driver's licence, legal right to work in Australia and the ability to meet ActivateUTS compliance requirements.
• Trade certificate in plumbing, electrical or carpentry.
• Experience managing facilities across a diverse portfolio of hospitality, fitness, event or community venues.
• Experience working within, or in partnership with, a university or large multi-stakeholder campus environment.

Required Training and Certification

The successful candidate must hold, or obtain before commencing employment, a current Working with Children Check and upload evidence in Employment Hero.

Employees are responsible for completing this requirement through their own arrangements and maintaining current evidence throughout their employment.

Our Values

Passion: Our heart is in everything we do. We bring energy and enthusiasm to every project, driving a positive culture and creating memorable experiences.

Growth: Our potential knows no bounds. We continuously seek innovative ways to improve and enhance our services, meeting our community's evolving needs.

Collaboration: Our strength lies in unity. We collaborate internally and work closely with students, UTS, clients and partners to create unified and engaging outcomes.

Trust: Our word is our bond. We build strong relationships through honest, transparent and ethical practices.

Inclusion: Everyone has a seat at our table. We celebrate diverse backgrounds, ideas and perspectives, fostering a welcoming community where everyone feels valued.

Why Join Us

Be part of a dynamic, inclusive organisation at the heart of UTS, supporting student growth and campus life. At ActivateUTS, we offer:

• Up to 17% superannuation: 12% compulsory super plus a 5% additional benefit you can take as super or salary.
• A daily meal allowance at our campus venues and free ActivateFit.Gym membership.
• Additional paid leave days, paid parental leave and wellbeing benefits.
• A diverse portfolio spanning hospitality, fitness, sport, events, retail and student spaces.
• Close collaboration with UTS in a central Sydney campus location.
• The chance to make visible improvements to spaces used by thousands of students, staff and visitors.

Life at ActivateUTS

• 190+ student clubs and societies with 39,000+ memberships
• Major campus events including O'Week, O'Day and O'Fest, with 5,800+ events a year
• Sports programs supporting 455 elite student-athletes across 44 sports
• Food and beverage venues, a commercial function centre, the UTS Store and ActivateFit.Gym, the on-campus gym

Learn more at activateuts.com.au

Follow us: @activateuts | @activatefit.gym | @theloftuts | @undergrounduts | @aerialutsfunctioncentre | @theutsstore