Facilities Manager

BGIS; City of Melbourne; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Spot recognition vouchers

Referral bonus $2,000

Flare discounts

Fitness Passport

Health & wellness programs

Job summary

BGIS is seeking a seasoned Facilities Manager to oversee the operation, maintenance and compliance of a state-wide portfolio across Victoria. You will work with client and BGIS teams to ensure assets are managed proactively, safely and in line with standards.

This newly established account offers scope to bring structure, consistency and a calm, solutions-focused approach while leveraging technology and data to improve outcomes.

Qualifications

• Qualifications in Facilities Management, Engineering, Building Services or a related field.
• Experience managing property portfolios with asset lifecycle and capital planning knowledge.
• Strong understanding of statutory maintenance and Victorian regulatory frameworks.
• Experience managing contractors, coordinating site works, and delivering maintenance programs.
• High proficiency with digital systems and data-driven insights.

Responsibilities

• Oversee day-to-day operations including planned and reactive maintenance and site coordination.
• Ensure compliance with statutory maintenance and local regulations.
• Maintain asset registers and lifecycle data within BGIS Connect.
• Coordinate major and minor works and capital projects with Asset Management.
• Identify asset risks and opportunities for upgrades and improvements.
• Support safety measures, emergency systems and building compliance.
• Act as main contact for occupants, stakeholders and service providers.
• Coordinate contractor inductions, permits, access and safety documentation.
• Use digital tools to manage work orders and inform asset decisions.
• Support budgeting, forecasting, accruals and performance reporting.
• Recommend operational improvements and sustainability initiatives.

Skills

Stakeholder engagement

Communication

Reporting

Data-driven insights

Site coordination

Change management

Education

Facilities Management / Engineering / Building Services degree

Trade discipline

Tools

BGIS Connect

FM technologies

Job description

Education, Experience & Skills

Job Description

Facilities Manager – Melbourne CBD

Location: Melbourne, VIC

Company: BGIS, Government Client

Employment Type: Full-Time, Permanent, On-Site

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for an experienced Facilities Manager to oversee the operation, maintenance, and compliance of a State-wide portfolio of government properties across Victoria. Reporting to the General Manager, you will work closely with client and BGIS teams to ensure facilities are managed proactively, safely, and in line with asset management, compliance, and customer service standards.

This is a newly established account with plenty happening, so you'll be joining at a time where your ability to bring structure, consistency, and a steady approach will be genuinely valued. There's real scope to shape how things are done and make a meaningful difference to how the portfolio operates.

The ideal candidate will be calm, capable, and solutions-focused, with strong technical knowledge, excellent stakeholder skills, and a genuine interest in using technology and data to improve the way things work.

Key Responsibilities

• Manage day-to-day operations including planned and reactive maintenance, inspections, and site coordination.
• Ensure compliance with statutory maintenance requirements and applicable Victorian legislation.
• Maintain asset registers, condition data, lifecycle plans, and compliance records within BGIS Connect.
• Coordinate major maintenance, minor works, and capital projects alongside Asset Management teams.
• Identify asset risks, failures, and upgrade opportunities proactively.
• Support essential safety measures, emergency systems, and building compliance requirements.
• Act as a key point of contact for building occupants, stakeholders, and service providers.
• Coordinate contractor inductions, permits, access, and safety documentation, and monitor vendor performance.
• Use digital tools and data insights to manage work orders, inform asset decisions, and optimise maintenance strategies.
• Support budgeting, forecasting, accruals, cost tracking, and performance reporting.
• Recommend operational improvements, innovation opportunities, and sustainability initiatives.

Education, Experience & Skills

Essential

• Qualifications in Facilities Management, Engineering, Building Services, a trade discipline, or a related field.
• Experience managing property portfolios with asset lifecycle and capital planning knowledge.
• Strong understanding of statutory maintenance, essential safety measures, and Victorian regulatory frameworks.
• Experience managing contractors, coordinating site works, and delivering maintenance programs.
• High proficiency using digital systems, FM technologies, and data-driven insights.
• Warm and effective stakeholder engagement and customer service skills.
• Strong reporting, planning, and communication skills.
• Comfortable adapting to change and bringing consistency to a busy environment.

Desirable

• Experience managing government, civic, or public sector facilities.
• Experience supporting newly established or mobilising contracts.
• Exposure to automation, workflow improvement, or digital transformation initiatives.
• Experience with sustainability and continuous improvement programs.
• Familiarity with asset management frameworks and capital works delivery.

Workplace Flexibility

This is a full-time, permanent position based on-site in Melbourne CBD, conveniently located close to public transport, cafés, and local amenities. The role includes coordination across a State-wide portfolio, offering variety and genuine exposure to a diverse range of properties.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Career progression through secondments & internal mobility.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

To be successful in the role, applicants must have full working rights in Australia.