Facilities & Logistics Coordinator

Talent Focus; Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Onsite gym

Library resources

Health & wellbeing program

Employee Assistance Program

Free onsite parking

Professional development

Sustainability initiatives

Job summary

talent focus in Brisbane, Queensland is seeking a proactive Facilities & Logistics Coordinator to support a busy campus. You will manage day-to-day operations, coordinate maintenance, procurement and events, and work closely with facilities management and staff to ensure a safe, welcoming environment.

This hands-on role offers a diverse mix of responsibilities, valuable professional development, and a supportive team culture with onsite parking, gym access and a strong commitment to student

Qualifications

• Previous experience in facilities coordination, administration, logistics, operations or a similar environment.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Confidence coordinating external contractors, suppliers and service providers.
• Strong administrative capability, including record keeping, reporting and documentation.
• Competency across Microsoft Office and general business systems.
• A practical, solutions-focused approach to resolving operational issues.
• The ability to work independently while contributing positively to a collaborative team.
• An appreciation of workplace health and safety, compliance and risk management.

Responsibilities

• Coordinate daily facilities operations, maintenance requests and service delivery across the campus.
• Manage facility bookings, venue hire enquiries, quotations, invoicing and event arrangements.
• Schedule and coordinate maintenance works, repairs, contractors and campus improvement projects.
• Maintain accurate facilities records, asset registers, compliance documentation and operational reporting.
• Coordinate procurement activities, including obtaining supplier quotations, raising purchase orders and managing vendor relationships.
• Organise campus logistics, including room configurations, event setups, equipment movements and resource allocation.
• Assist with monitoring operational budgets, expenditure and purchasing activities.
• Support workplace health and safety, risk management, compliance and emergency preparedness.
• Contribute to sustainability initiatives and ongoing improvements to facilities and operational processes.
• Provide responsive and professional support to staff, students, contractors and external venue hirers.
• Assist with urgent operational requirements and participate in on-call arrangements when required.

Skills

Facilities coordination

Stakeholder management

Budget monitoring

Procurement

Event coordination

Vendor management

Safety compliance

MS Office

Scheduling

Education

Facilities Management qualification

Business Administration

Logistics

Tools

MS Excel

Facility management software

Job description

Facilities & Logistics Coordinator
Education | Facilities & Operations | Campus Management
Location: Brisbane, Queensland
Employment Type: Full-time
Salary: Competitive salary package + 12.75% superannuation

An opportunity to make an impact in a highly regarded educational environment.

What if your next role offered more than just another facilities coordination position?

Join an established independent educational organisation with an extensive campus, a strong sense of community and a commitment to providing an exceptional environment for its students, staff and broader community.

You’ll be joining a collaborative operational team in a varied position where no two days are necessarily the same, with exposure to facilities management, campus operations, procurement, logistics and event coordination.

What’s on Offer?

• Competitive remuneration: Attractive salary package with 12.75% employer superannuation.
• Excellent facilities: Access to onsite amenities, including a fully equipped gym and extensive library resources.
• Workplace wellbeing: Access to dedicated health and wellbeing initiatives and a confidential Employee Assistance Program.
• Convenience: Free onsite parking.
• Variety: A diverse role encompassing facilities, maintenance, logistics, procurement and event coordination.
• Professional development: Opportunity to broaden your operational experience and develop your career within an established educational environment.
• Meaningful contribution: Play an important role in maintaining a safe, welcoming and well-functioning campus.

The Opportunity

Working closely with the Facilities Management team, you will play an important role in coordinating the day-to-day operations of the campus, ensuring facilities, resources, maintenance and events are organised, maintained and delivered efficiently.

From coordinating contractors and maintenance schedules through to managing venue bookings, procurement and event logistics, you will help ensure the campus operates smoothly, safely and effectively.

This is a hands‑on coordination role suited to someone who enjoys bringing structure to operations, managing competing priorities and working with a broad range of stakeholders.

Key Responsibilities

• Coordinate daily facilities operations, maintenance requests and service delivery across the campus.
• Manage facility bookings, venue hire enquiries, quotations, invoicing and event arrangements.
• Schedule and coordinate maintenance works, repairs, contractors and campus improvement projects.
• Maintain accurate facilities records, asset registers, compliance documentation and operational reporting.
• Coordinate procurement activities, including obtaining supplier quotations, raising purchase orders and managing vendor relationships.
• Organise campus logistics, including room configurations, event setups, equipment movements and resource allocation.
• Assist with monitoring operational budgets, expenditure and purchasing activities.
• Support workplace health and safety, risk management, compliance and emergency preparedness.
• Contribute to sustainability initiatives and ongoing improvements to facilities and operational processes.
• Provide responsive and professional support to staff, students, contractors and external venue hirers.
• Assist with urgent operational requirements and participate in on-call arrangements when required.

About You

You are an organised and proactive individual who enjoys working in a busy operational environment. You understand the importance of getting the details right, communicating effectively and ensuring things happen when they need to.

You may already be working in facilities coordination, property administration, logistics, venue management or a broader operational support role and be looking for an opportunity to further develop your experience.

To be successful, you will demonstrate:

• Previous experience in facilities coordination, administration, logistics, operations or a similar environment.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Confidence coordinating external contractors, suppliers and service providers.
• Strong administrative capability, including record keeping, reporting and documentation.
• Competency across Microsoft Office and general business systems.
• A practical, solutions-focused approach to resolving operational issues.
• The ability to work independently while contributing positively to a collaborative team.
• An appreciation of workplace health and safety, compliance and risk management.

A qualification in Facilities Management, Business Administration, Logistics or a related discipline will be advantageous.

Experience with facilities management systems, building maintenance or educational environments will also be highly regarded.

About the Organisation

You will be joining a well-established independent school with an extensive campus, a strong sense of community and a commitment to providing an exceptional learning environment.

The organisation places importance on maintaining high standards across its facilities, campus operations and broader community experience.

The successful applicant will be someone who takes pride in their work and understands the importance of maintaining a safe, welcoming and well-presented environment.

Additional Requirements

• Hold, or be eligible to obtain and maintain, a current Queensland Blue Card.
• Demonstrate a commitment to child safety, wellbeing and safeguarding.
• Comply with organisational policies, procedures, training and relevant codes of conduct.
• Respectfully support the school’s Christian ethos, values and traditions.
• Be available for occasional evening and weekend work associated with events or urgent operational requirements.
• Be comfortable undertaking practical campus duties, including assisting with equipment movements and event setups.