Facilities and Logistics Coordinator

Brisbane Boys' College; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Free onsite parking

Health and wellbeing programs

Employee Assistance Program (EAP)

Gym and library access

Job summary

Brisbane Boys’ College in Brisbane, QLD, is seeking a proactive Facilities and Logistics Coordinator to coordinate day-to-day operations, manage bookings and event logistics, and support maintenance and safety initiatives across the campus.

You will liaise with vendors, track budgets, maintain records for compliance, and assist with campus projects, always delivering responsive service to staff, students and contractors.

Qualifications

• 1–2 years in facilities management, logistics, administrative support, or related role.
• Experience coordinating bookings, vendors, and safety/compliance is preferred.

Responsibilities

• Coordinate day-to-day facilities operations, maintenance requests, and service delivery.
• Manage facility bookings, venue hires, quotations, invoicing and event logistics.
• Support scheduling and coordination of maintenance, repairs, contractors and campus projects.
• Maintain accurate records, compliance documentation, asset information and operational reports.
• Coordinate procurement activities, including quotes, purchase orders, and supplier relationships.
• Assist with campus logistics including room setups, equipment relocations, transport and resource scheduling.
• Monitor budgets and provide admin support for facilities and operational expenditure.
• Support workplace health, safety, compliance and emergency preparedness initiatives.
• Contribute to sustainability and continuous improvement across facilities and operations.
• Provide responsive customer service to staff, students, contractors and external hirers.
• Participate in on-call support and assist with urgent operational issues.

Skills

Organizational skills

Task prioritization

Office software

Communication skills

Stakeholder management

Safety/regulatory knowledge

Education

Facilities Management/related field

Business Administration

Logistics

Tools

Microsoft Office

Google Workspace

Facilities software

Job description

Brisbane Boys' College is an established GPS day and boarding school founded in 1902, dedicated to developing boys into worthy leaders and good citizens. Located just four kilometres from Brisbane's centre, we educate students from Prep to Year 12.

About the role:

The Facilities and Logistics Coordinator provides essential coordination and logistical support to the facilities management team, ensuring the smooth operation, maintenance, and coordination of College facilities, resources, and events. This role supports the efficient use of campus spaces, facilitates communication with vendors and contractors, and contributes to compliance, safety, and sustainability initiatives.

Key Responsibilities:

• Coordinate day-to-day facilities operations, maintenance requests, and service delivery.
• Manage facility bookings, venue hire enquiries, quotations, invoicing, and event logistics.
• Support the scheduling and coordination of maintenance, repairs, contractors, and campus projects.
• Maintain accurate records, compliance documentation, asset information, and operational reports.
• Coordinate procurement activities, including obtaining quotes, raising purchase orders, and managing supplier relationships.
• Assist with campus logistics, including room setups, equipment relocations, transport, and resource scheduling.
• Monitor budgets and provide administrative support for facilities and operational expenditure.
• Support workplace health, safety, compliance, and emergency preparedness initiatives.
• Contribute to sustainability and continuous improvement initiatives across facilities and operations.
• Provide responsive customer service to staff, students, contractors, and external hirers.
• Participate in on-call support arrangements and assist with urgent operational issues as required

Skills, Knowledge, and Experience

Education

Facilities Management, Business Administration, Logistics, or a related field preferred.

Experience

1-2 years of experience in facilities management, logistics, administrative support, or a related role.

Skills

• Strong organizational and administrative skills.
• Ability to prioritize tasks and work under pressure in a fast-paced environment.
• Proficient in office software (Microsoft Office Suite, Google Workspace, etc.) and facilities management software.
• Excellent written and verbal communication skills.
• Ability to work well with a variety of internal and external stakeholders.
• Familiarity with basic building systems and maintenance practices is a plus.
• Knowledge of safety regulations and compliance standards is beneficial.

Certifications

Certifications in facilities management or logistics would be advantageous.

Additional conditions

• Full-time position with occasional evening and weekend work required for special events oremergencies.
• Physical activity will be required, including lifting or assisting with event setups and campus logistics.
• Some travel on-campus or to external vendors may be required.
• It is expected that the appointee will positively support the College’s traditions and Christian ethos.

A competitive salary package, including 12.75% employer superannuation.

Access to a range of health and wellbeing initiatives, including a dedicated wellbeing space.

Confidential wellbeing support through our Employee Assistance Program (EAP).

Access to excellent College facilities, including a fully equipped gym and extensive library resources.

Free onsite parking.

Mandatory Requirements

• Blue Card - Hold, or be eligible to obtain and maintain, a current Queensland Working with Children Check.
• Adhere to the PMSA Code of Conduct.
• Comply with College policies, procedures and training requirements, including those related to occupational health and safety, risk management, child protection, and confidentiality.
• Positively support the College’s traditions and Christian ethos.
• All teaching staff must maintain current registration with the Queensland College of Teachers.

Child Safeguarding

At Brisbane Boys’ College, safeguarding is everyone's responsibility, and every staff member must adhere to the PMSA Child Safeguarding Processes.

Statement of Commitment to Child Safety and Wellbeing

Protecting and advocating for the safety and wellbeing of all children and young people in our care is at the heart of everything we do. Every child and young person deserves to be and feel safe, respected and supported – everywhere, every day