Facilities Coordinator

CBRE Group, Inc.; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

CBRE Facilities Coordinator based in Melbourne will work with clients, vendors and contractors to ensure facility tasks and work orders are completed efficiently.

This role sits within the Facilities Management function, supporting Property Managers with repairs, maintenance planning and investment programmes. Strong customer service, proactive communication and autonomous work style are essential.

Qualifications

• Experience in facilities/maintenance coordination.
• Premium client service experience is a plus.
• Excellent communication skills required.

Responsibilities

• Assist in delivering efficient premises management for retail and corporate properties.
• Provide accurate reporting for HSE programme and annual inspections.
• Build strong relationships with clients and external service providers.
• Assist in budgeting and updating Opex/Capex programmes with the client team.
• Support preventative maintenance scheduling and risk management.
• Coordinate contractor inductions and manage work orders within SLAs.
• Prepare consolidated monthly client service reports.

Skills

Facilities coordination

Client service

Communication

Autonomy

Job description

Opportunity to take on a new role for a Cancer Care Provider.

Based in Melbourne

Learning and development opportunities

About CBRE

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Assist in the delivery of efficient and cost effective premise management in retail and corporate properties.
• Provide accurate reporting of the HSE programme and assist in the annual HSE inspections of each property.
• Develop strong working relationships with all personnel and external service.
• Assist in the preparation, monitoring and updating of the Annual Opex and Capex programme and budgets in conjunction with the client and other Team members.
• Assist in the implementation and maintenance of the preventative maintenance schedules and risk management procedures.
• Assist in the coordination of general maintenance requests and ensure all work orders are completed with agreed SLAs.
• Assist in the management of contractor site inductions,
• Assist in the preparation of a consolidated monthly report including client service requests.

What You’ll Need:

• Previous experience in Facilities/Maintenance Coordination or a similar role
• Previous exposure in providing premium client service would be an advantage.
• Excellent communication skills
• Demonstrates initiative, enthusiasm and can work autonomously
• Ability to communicate at all levels and build effective and professional relationships with clients and colleagues.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.

We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.