Facilities Coordinator

CBRE; City of Melbourne; Sur place; AUD 60 000 - 75 000; Plein temps

Résumé du poste

CBRE Facilities Coordinator in Melbourne is seeking a detail‑oriented candidate to support day‑to‑day facility operations, coordinate tasks with clients, landlords, vendors and contractors, and handle work orders from submission to completion.

You will follow defined procedures, maintain records in MS Office, and communicate clearly with stakeholders while supporting property managers on repairs, maintenance, and capital projects. This role requires a brief qualification and a proactive mindset.

Qualifications

• High School Diploma or GED required.
• Ability to follow basic work routines and standards in applying work.
• Clear communication to exchange straightforward information.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for simple calculations.

Responsabilités

• Collaborate with landlords, tenants, and service providers to ensure adherence to procedures and reporting formats.
• Acknowledge client inquiries and manage work orders.
• Collect information to track performance and progress of tasks.
• File work orders, proposals, and department documents submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to inquiries or complaints from clients and colleagues.
• Apply existing procedures to solve straightforward problems under supervision.

Connaissances

Communication skills

Organizational skills

Basic math skills

Following procedures

Curious mindset

Formation

High School Diploma or GED

Outils

Microsoft Office

Description du poste

• Global technology company specializing in software and digital solutions.
• Coordinates facilities operations, maintenance, and vendor management to ensure smooth day-to-day site support.
• Melbourne Land of the Wurundjeri people

• Global technology company specializing in software and digital solutions.
• Coordinates facilities operations, maintenance, and vendor management to ensure smooth day-to-day site support.
• Melbourne Land of the Wurundjeri people

About CBRE

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive.

We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.

We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.