Facilities Coordinator

CBRE Group, Inc.; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

CBRE Group, Inc. in Melbourne is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

You will support day-to-day operations as part of the Facilities Management team, assisting property managers with repairs and investment plans. This role emphasizes procedures, reporting formats, and clear communication with service providers, tenants, and landlords to maintain smooth site operations in a dynamic corporate

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards in the application of work.
• Strong communication and organizational skills.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress status.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions, short correspondence, and memos, and ask clarifying questions.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Apply existing procedures to solve straightforward problems under supervision.

Skills

Communication

Organizational skills

Basic math

Microsoft Office

Detail oriented

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Global technology company specializing in software and digital solutions.


• Coordinates facilities operations, maintenance, and vendor management to ensure smooth day-to-day site support.


• Melbourne | Land of the Wurundjeri people

About CBRE

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.


• Acknowledge all client inquiries and collect work orders.


• Collect information reports to find out performance and progress status.


• File work orders, proposals, department files, and other paperwork submitted by vendors.


• Monitor activities that happen outside the building, such as proper waste disposal and recycling.


• Follow instructions, short correspondence, and memos and ask clarifying questions.


• Respond to common inquiries or complaints from clients, co-workers, and supervisors.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Impact through clearly defined duties, methods, and tasks are described in detail.


• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.


• Ability to follow basic work routines and standards in the application of work.


• Communication skills to exchange straightforward information.


• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Strong organizational skills with an inquisitive mindset.


• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.

We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.