Facilities Coordinator

Jones Lang LaSalle Incorporated; Canberra; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Employee discounts

Private health insurance

18 weeks maternity leave

Novated lease for EV cars

Volunteer time off

Employee assistance program

Premium offices

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support FM services across owned and leased properties in Canberra. You will coordinate daily activities, manage contractor performance escalations, and ensure timely resolution of site issues with minimal disruption.

Key duties include processing Change Direct Notices, validating assets and compliance documents, and preparing service delivery reports.

Qualifications

• Minimum 1–2 years in a property-related role.
• Preferred tertiary qualification in Property/Real Estate or equivalent.
• Current Real Estate Certificate of Registration.
• Ability to obtain AGSVA clearance and/or related entity clearances.

Responsibilities

• Coordinate daily FM activities across properties using Corrigo CMMS.
• Manage contractor performance escalations and site issue resolution.
• Process Change Direct Notices for property transitions.
• Prepare reports on service delivery and maintain compliance records.
• Support Preventative Maintenance and Asset Management Plans.
• Communicate with landlords and manage client relationships.

Skills

Property coordination

Stakeholder management

WH&S compliance

Corrigo CMMS

Education

Tertiary qualification in Property/Real Estate

Real Estate Certificate of Registration

Tools

Corrigo CMMS

Job description

## Facilities CoordinatorApply: On-site: Canberra, ACT: Brisbane, QLD: Melbourne, VIC: Full time: Posted Today: REQ533749**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Shaping the future of real estate for a better world!**At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.**What this opportunity involves:**This Facilities Coordinator role supports the delivery of FM services across owned and leased properties, working closely with centralised teams, vendors, and service providers. You'll coordinate day-to-day FM activities using Corrigo CMMS, manage contractor performance escalations, and ensure timely resolution of site issues with minimal business disruption.The position involves administrative support including processing Change Direct Notices for property transitions, validating assets and compliance documentation, and preparing reports on service delivery. You'll support the implementation of Preventative Maintenance and Asset Management Plans (PAMP), manage landlord communications, and maintain compliance records aligned with contractual obligations. Strong relationship-building skills are essential as you'll collaborate with Property Service Centre teams, FM Vendor Managers, Regional FM teams, Facilities Managers, contractors, and suppliers. The role requires adherence to WHS, environmental, and risk management policies while developing proficiency in JLL's various technology platforms and systems.**Key Responsibilities include:*** Deliver superior service measured through compliance to contractual key performance indicators.* Provide superior service measured through Entities feedback.* Ensure activities assigned are being achieved per the required timeline with any gaps documented through an agreed management plan.* Role model behaviour, consistent with cultural and ethical requirements of the Company.* Manage all assigned tasks effectively, evidenced through feedback from key stakeholders.* Enhance and grow one’s own professional and personal skills.* Contributes towards the growth of the company and meeting assigned targets.* Support the management of service delivery to meet contractual obligations of JLL within the Facilities Management Contract Remit.* Build and maintain strong working relationships with key stakeholders such as key Facilities Managers, Property Managers, Vendors, and internal teams.* Ensure all Conflicts of Interest (COI) are effectively managed in accordance with the client endorsed JLL COI Management processes (whether perceived, potential or actual). This includes prompt notification to client in writing of any conflicts that arise (or are likely to arise), making full disclosure of all relevant information relating to the conflict and outlining activities proposed to resolve or otherwise deal with the conflict.**Sounds like you? This is what we’re looking for:*** Minimum 1-2 year’s experience in property related role* Preferred Tertiary qualification in Property/Real Estate or equivalent.* Current Real Estate Certificate of Registration.* Ability to obtain and hold an AGSVA Clearance and or any additional associated Entity clearances.**Benefits:**Great employee discounts off fitness, wellbeing & other renowned brands18 weeks paid maternity leavePrivate Health Insurance DiscountsActive Social ClubEmployee assistant programNovated Lease for EV carsPaid time off for volunteer workCareer Opportunities with Australia's #1 Commercial Real Estate firmPremium offices**What you can expect from us:**As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Apply today, quoting job reference number **REQ533749**