Facilities Coordinator

Jones Lang LaSalle Incorporated; South Canberra; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

18 weeks paid maternity leave

Private health insurance discounts

Novated lease for EV cars

Employee assistance program

Job summary

Jones Lang LaSalle Incorporated in Canberra is seeking a Facilities Coordinator to support FM services across properties. You will coordinate daily FM activities using Corrigo CMMS, manage contractor performance escalations, and ensure timely site issue resolution with minimal disruption.

You will also handle admin tasks such as Change Direct Notices, asset validation, and reporting, while supporting maintenance plans, landlord communications, and compliance records.

Qualifications

• 1-2 years experience in a property-related role is essential.
• Current Real Estate Certificate of Registration is required.
• Ability to obtain AGSVA clearance or other entity clearances.

Responsibilities

• Support FM services across owned and leased properties.
• Coordinate day-to-day FM activities using Corrigo CMMS.
• Manage contractor performance escalations and site issues.
• Process Change Direct Notices, validate assets and documents, prepare reports.
• Assist with Preventative Maintenance and Asset Management Plans.
• Maintain compliance records and landlord communications.

Skills

Customer service

Communication

Relationship building

Organizational skills

Education

Real Estate Certificate of Registration

Property/Real Estate qualification

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Shaping the future of real estate for a better world!At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.What this opportunity involves:This Facilities Coordinator role supports the delivery of FM services across owned and leased properties, working closely with centralised teams, vendors, and service providers. You'll coordinate day-to-day FM activities using Corrigo CMMS, manage contractor performance escalations, and ensure timely resolution of site issues with minimal business disruption.The position involves administrative support including processing Change Direct Notices for property transitions, validating assets and compliance documentation, and preparing reports on service delivery. You'll support the implementation of Preventative Maintenance and Asset Management Plans (PAMP), manage landlord communications, and maintain compliance records aligned with contractual obligations. Strong relationship-building skills are essential as you'll collaborate with Property Service Centre teams, FM Vendor Managers, Regional FM teams, Facilities Managers, contractors, and suppliers. The role requires adherence to WHS, environmental, and risk management policies while developing proficiency in JLL's various technology platforms and systems.Key Responsibilities include:Deliver superior service measured through compliance to contractual key performance indicators.Provide superior service measured through Entities feedback.Ensure activities assigned are being achieved per the required timeline with any gaps documented through an agreed management plan.Role model behaviour, consistent with cultural and ethical requirements of the Company.Manage all assigned tasks effectively, evidenced through feedback from key stakeholders.Enhance and grow one’s own professional and personal skills.Contributes towards the growth of the company and meeting assigned targets.Support the management of service delivery to meet contractual obligations of JLL within the Facilities Management Contract Remit.Build and maintain strong working relationships with key stakeholders such as key Facilities Managers, Property Managers, Vendors, and internal teams.Ensure all Conflicts of Interest (COI) are effectively managed in accordance with the client endorsed JLL COI Management processes (whether perceived, potential or actual). This includes prompt notification to client in writing of any conflicts that arise (or are likely to arise), making full disclosure of all relevant information relating to the conflict and outlining activities proposed to resolve or otherwise deal with the conflict.Sounds like you? This is what we’re looking for:Minimum 1-2 year’s experience in property related rolePreferred Tertiary qualification in Property/Real Estate or equivalent.Current Real Estate Certificate of Registration.Ability to obtain and hold an AGSVA Clearance and or any additional associated Entity clearances.Benefits:Great employee discounts off fitness, wellbeing & other renowned brands18 weeks paid maternity leavePrivate Health Insurance DiscountsActive Social ClubEmployee assistant programNovated Lease for EV carsPaid time off for volunteer workCareer Opportunities with Australia's #1 Commercial Real Estate firmPremium officesWhat you can expect from us:As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Apply today, quoting job reference number REQ533749If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.