Facilities Administrator/Receptionist (Part-time)

JLL; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Great employee discounts off fitness, 

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Career Opportunities with Australia"s

Premium offices

Paid time off for volunteer work

Job summary

JLL Sydney is seeking a polished Facilities Administrator & Receptionist to join our onsite team supporting a global investment bank client. You’ll be the first face of our client and company, delivering a welcoming yet professional image while handling invoicing, PO’s, reporting and dashboard tasks.

You’ll bring at least 2 years of corporate front-of-house experience, be well-presented, articulate, and able to juggle priorities with a customer-service mindset as part of a collaborative,

Qualifications

• 2 years of experience in a corporate environment (front-of-house preferred).
• Strong customer-service orientation and professional presentation.
• Ability to manage multiple priorities and respond to stakeholders.

Responsibilities

• Managing office supplies inventory
• Handling paperwork on maintenance-related activities
• Updating the phone directory, company brochures, SOPs & regular newsletter communications.
• Preparing monthly reports
• Assist the facilities manager in overseeing contractors on-site and finding vendors & services as needed

Skills

Front of house

Customer service

Stakeholder management

Administrative support

Tools

MS Office

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

Working onsite with our global investment bank client, you’ll be the face of JLL and our client—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, The Facilities Administrator & Receptionist is responsible for reception duties and is required to work with the Senior Facilities Administrator, supporting activities such as invoicing and purchase orders, reporting and dashboard completion, consumables ordering and general administrative duties.

Key Responsibilities include:

• Managing office supplies inventory
• Handling paperwork on maintenance-related activities
• Updating the phone directory, company brochures, SOP’s & regular newsletter communications.
• Preparing monthly reports
• Assist the facilities manager in overseeing contractors on-site and finding vendors & services as needed

Sounds like you? This is what we’re looking for:

• You’ll be a front of house whizz with 2 years’ experience within a corporate environment and bring your strong ‘Customer Service A-Game’ to JLL.
• You will be willing to learn, and have a ‘can do’ attitude in your approach to take on responsibilities.
• You will be well-presented & well-spoken, and easily build good rapport with stakeholders of all levels.
• You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firm’s procedures and standards.

You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site -Sydney, NSW

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.