Facilities/Administration Officer

Joblink Plus; Tamworth Regional Council; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Health and Well-being day

2% superannuation

Job summary

Joblink Plus is seeking an organised Administration & Facilities Officer to support day-to-day operations across training facilities and workplaces. The role combines administration, customer service and facilities coordination to manage room bookings, setup and site presentation.

You will liaise with trainers, participants and contractors, prepare rooms for events, coordinate catering and AV/IT needs, and maintain shared spaces to a high standard while supporting general facilities tasks.

Qualifications

• Strong administrative and coordination experience.
• Excellent organizational and time management skills.
• Outstanding customer service and communication skills.
• Ability to manage multiple priorities and competing demands.
• Hands-on, proactive approach with ability to build relationships.
• Experience coordinating events, training rooms, facilities or office administration is advantageous.

Responsibilities

• Coordinating training room and meeting room bookings
• Managing booking requests and maintaining the room calendar
• Liaising with internal teams, trainers, participants, contractors and external stakeholders
• Preparing rooms for training events, meetings and workshops
• Coordinating catering, audio-visual equipment and IT requirements
• Setting up and packing down training rooms and event spaces
• Maintaining kitchens, amenities and shared spaces to a high standard
• Ordering and managing stationery, consumables and facility supplies
• Monitoring stock levels and maintaining site presentation
• Assisting with general facilities administration and workplace support activities
• Supporting minor maintenance coordination and contractor attendance as required

Skills

Organisational skills

Time management

Administrative coordination

Customer service

Relationship building

Job description

Join a purpose-driven organisation making a difference in local communities

At Joblink Plus, we believe in and support all people, connecting them to the dignity and fulfilment made possible through education and meaningful work. We are seeking an organised, proactive and hands-on Administration & Facilities Officer to support the day-to-day operations of our training facilities and workplaces.

About the Role

This is a diverse role combining administration, customer service and facilities coordination. You will be responsible for managing training room bookings and setup while ensuring the site remains organised, stocked and welcoming.

Key responsibilities include:

• Coordinating training room and meeting room bookings
• Managing booking requests and maintaining the room calendar
• Liaising with internal teams, trainers, participants, contractors and external stakeholders
• Preparing rooms for training events, meetings and workshops
• Coordinating catering, audio-visual equipment and IT requirements
• Setting up and packing down training rooms and event spaces
• Maintaining kitchens, amenities and shared spaces to a high standard
• Ordering and managing stationery, consumables and facility supplies
• Monitoring stock levels and maintaining site presentation
• Assisting with general facilities administration and workplace support activities
• Supporting minor maintenance coordination and contractor attendance as required

About You

To be successful in this role, you will bring:

• Excellent organisational and time management skills
• Strong administrative and coordination experience
• Outstanding customer service and communication skills
• The ability to manage multiple priorities and competing demands
• A practical, proactive and hands‑on approach
• The ability to build positive relationships with a wide range of stakeholders
• Experience coordinating events, training rooms, facilities or office administration will be highly regarded

Who is Joblink Plus

Joblink Plus is a Trauma Informed Organisation.

We:

• Apply an Ethical Framework to all decision making
• Commit to Reconciliation
• Are a for-purpose, not-for-profit working with over 80 communities across rural and regional NSW.
• Deliver a range of Workforce Australia programs including Generalist Employment Services.
• Also deliver Ex Offender, Indigenous, Disability and Transition to Work Employment Services along with Vocational Training.

At Joblink Plus we embrace diversity and encourage applications from candidates with varied backgrounds. Our people proudly reflect the local communities we work with. We enthusiastically welcome applications from First Nations People, people with disabilities and LGBTIQA+ people.

• We offer exceptional working conditions including a fully paid Health and Well-being day each month, an additional 2% superannuation as well as a paid day off to celebrate your birthday.

There is no formal closing date for this vacancy.

This role does require that you have (or be prepared to obtain) a NSW Working with Children’s Check and National Criminal History Check.