Facilities Admin & Finance Coordinator

Cushman & Wakefield; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Career development opportunities

Exposure to diverse property portfolio

Collaborative team environment

Job summary

Cushman & Wakefield is seeking a Facilities Administration Assistant to provide administrative, financial and operational support across a diverse property portfolio in Australia. You will process supplier invoices, coordinate maintenance programs and manage records with strong attention to detail.

Join a global leader with opportunities for career development. The role interacts with Facilities Managers, Finance teams, contractors and landlords to ensure accurate financial transactions and

Qualifications

• Experience in accounts payable or financial administration.
• Strong administrative skills with attention to detail.
• Experience handling high volumes of transactions.

Responsibilities

• Process high volumes of supplier invoices accurately and within required timeframes.
• Validate invoices against approved purchase orders and work orders.
• Investigate and resolve invoice discrepancies with suppliers and internal teams.
• Monitor invoice approval workflows and follow up outstanding approvals.
• Maintain accurate financial records, registers and documentation.
• Assist with purchase order creation and management.
• Coordinate preventative maintenance schedules and contractor activities.
• Manage work order records and maintenance documentation.
• Support contractor onboarding and compliance administration.
• Assist with client reporting, presentations and operational reporting requirements.
• Maintain facilities databases and compliance records.
• Respond to supplier, contractor and stakeholder enquiries in a timely and professional manner.

Skills

Accounts payable

Administrative support

Stakeholder management

Time management

Tools

Microsoft Excel

Outlook

Office 365

JDE

Wisetrend

Job description

Cushman & Wakefield is seeking a Facilities Administration Assistant to provide administrative, financial and operational support across a diverse property portfolio in Australia. You will process supplier invoices, coordinate maintenance programs and manage records with strong attention to detail.

Join a global leader with opportunities for career development. The role interacts with Facilities Managers, Finance teams, contractors and landlords to ensure accurate financial transactions and