Export Logistics & Administration Specialist

Peninsula Personnel; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Peninsula Personnel is seeking an Administration & Logistics Coordinator to support export operations by arranging sea, air or road transport and ensuring timely deliveries with accurate documentation. The role involves frequent communication with customers, suppliers and service providers via email, telephone and fax.

You will coordinate orders, monitor costs, arrange insurance, manage import/export permits, and keep records up to date while complying with company policies.

Qualifications

• Excellent communication with clients, suppliers and service providers.
• Strong organisational, planning and time management skills.
• Proactive problem-solving and attention to detail.

Responsibilities

• Provide support to the assigned Salesperson.
• Coordinate orders and manage logistics processes.
• Monitor logistics costs including freight.
• Arrange marine insurance for sea shipments.
• Organise courier services and freight bookings.
• Ensure compliance with company policies and controls.
• Maintain and update database records.
• Prepare SLI/Loading Advice for vessel and air freight forwarders.
• Track vessel schedules and issue bills of lading/invoices as needed.
• Cross-check supplier invoices against POs and RFPS.

Skills

Communication

Organisation

Problem solving

Attention to detail

Logistics knowledge

Job description

Peninsula Personnel is seeking an Administration & Logistics Coordinator to support export operations by arranging sea, air or road transport and ensuring timely deliveries with accurate documentation. The role involves frequent communication with customers, suppliers and service providers via email, telephone and fax.

You will coordinate orders, monitor costs, arrange insurance, manage import/export permits, and keep records up to date while complying with company policies.