Experienced Paralegal (Wills And Estates)

Stacks Law Firm; Sydney; Hybrid; AUD 104,000 - 127,000; Part time

Benefits offered by this job

Parental leave

Hybrid work

Health insurance

Salary continuance

Employee Assistance Program

CBD location

Job summary

Stacks Law Firm in Sydney is seeking an experienced Legal Assistant to support the Financial Services practice within its Corporate team on a part-time parental leave cover contract.

The role operates on fixed days (Mon, Tue, Wed) with a job-share partner; you will support two Partners and two Senior Associates in a fast-paced team, acting as a trusted right-hand to senior lawyers.

Qualifications

• Experience as a Legal Assistant or senior legal support professional.
• Proven experience supporting senior stakeholders with discretion.
• Excellent organisational skills to manage priorities and deadlines.
• Experience with billing, reporting and matter management systems.
• Previous job share experience desirable.
• Service-oriented mindset and willingness to mentor juniors.

Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters.
• Preparing and managing correspondence, documents and matter files.
• Coordinating meetings, calls, events and travel arrangements.
• Liaising confidently with clients and internal stakeholders.
• Managing billing, including pre-bills, edits, finalisation and cost reporting.
• Monitoring deadlines and following up on outstanding actions.
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group.
• Contributing ideas for more efficient ways of working, including technology and AI tools.

Skills

Legal experience

Stakeholder support

Billing experience

Discretion

Mentor juniors

Job share experience

Tools

Billing systems

Matter management software

Reporting tools

Job description

About the Firm

Our client is a leading international law firm with a well-established presence in Sydney and across major markets worldwide. Known locally as a genuine market leader, the firm has built a reputation for its supportive, high-performing culture, offering a professional and collegiate environment where business services and legal support staff are highly valued. With a strong focus on inclusion, wellbeing and flexible ways of working, the firm invests heavily in the growth of its people and prides itself on being a genuinely great place to build a long-term career.

The Role

We are recruiting an experienced Legal Assistant to support the Financial Services practice within a well-regarded Corporate team in Sydney. This part-time role is offered on a parental leave cover contract until September 2027, as part of a job share with another experienced Legal Assistant supporting two Partners and two Senior Associates.

Working days are fixed at Monday, Tuesday and Wednesday, with Wednesday being a crossover day with your job share partner. This suits a confident, organised Legal Assistant who enjoys being a trusted right-hand to senior lawyers in a fast-paced, high-performing team.

Key Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters
• Preparing and managing correspondence, documents and matter files
• Coordinating meetings, calls, events and travel arrangements
• Liaising confidently with clients and internal stakeholders
• Managing billing, including pre-bills, edits, finalisation and cost reporting
• Monitoring deadlines and following up on outstanding actions
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group
• Contributing ideas for more efficient ways of working, including technology and AI tools

Candidate Requirements

• Demonstrated experience as a Legal Assistant or senior legal support professional in a legal or professional services environment
• Proven experience supporting senior stakeholders, with sound judgement and discretionStrong organisational skills and the ability to manage competing priorities and tight deadlines
• Experience with billing, reporting and matter management systems
• Previous job share experience desirable but not essential
• A service-oriented mindset and willingness to mentor junior team members

Benefits

• Up to $115,000 package
• Supportive and collaborative team environment
• CBD location
• Exposure to a busy commercial practice with strong Partner interaction
• Opportunity for long-term development
• Paid parental leave (up to 20 weeks)
• Gym memberships and health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs
• Hybrid work environment with home office provision

Location

Sydney

Working Hours

38 hours per week, Monday to Friday, 8:30am - 5pm

Contract Type

Part-time, parental leave cover contract

EEO/DEI Statement

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values - Human, Bold, and Outstanding. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected attributes.

Eligibility & Compliance

• This position is open to candidates with full Australian working rights.
• Applicants must be legally permitted to work in Australia.
• Unsolicited applications from agencies will not be considered at this time.