Legal Assistant - Private Advisory

Mills Oakley; Sydney; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Dress for your day

Discounted health insurance

Employee Assistance Program

Gym discounts

Study and exam leave

Referral bonus

Other amazing perks!

Job summary

Mills Oakley in Sydney is seeking a Legal Assistant to support a partner and special counsel in our Wills and Estates team. You will manage diaries, appointments and client meetings while handling opening and closing files and preparing briefs.

This role offers exposure to estate planning, administration and litigation matters, with a focus on client service, accuracy and confidentiality. The ideal candidate has at least 2 years’ experience as a legal secretary or EA and proficiency with the

Qualifications

• Minimum 2 years' experience as a legal secretary or executive assistant.
• Experience in wills and estates and/or litigation is advantageous.
• Excellent client-service and communication skills.

Responsibilities

• Manage diaries, appointments and client meetings.
• Open and close files; prepare briefs and court books.
• Handle end of month billing and client inquiries.
• Draft emails, letters and other documents.
• Print, collate and format documents; filing and file management.

Skills

Client service

MS Office proficiency

Diary management

Document drafting

Attention to detail

Tools

Legal practice management systems

Job description

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

Our Sydney Tax & Private Advisory practice is growing with an exciting opportunity that has arisen for a Legal Assistant to support a partner and special counsel in our newly established Wills and Estates team. This is an excellent opportunity to gain exposure to a broad range of estate planning, estate administration, and estate litigation matters.

The successful candidate will play an important role in supporting the team with the day-to-day management of files while delivering exceptional service to clients during often sensitive and significant life events.

Your key responsibilities will include:

• Managing diaries, appointments, and client meetings;
• Opening and closing files;
• End of month billing;
• Answering phone calls and assisting with enquiries;
• Drafting emails, letters, and documents;
• Printing, collating and formatting documents;
• Preparation of briefs and court books;
• Filing and file management; and

Who We Are Looking For

To be successful in the role, you will have:

• At least 2 years’ experience in a legal secretary or executive assistant position;
• Experience in wills and estates and/or litigation will be highly regarded;
• Excellent communication skills with a strong client-service focus;
• A professional and empathetic approach when dealing with clients;
• Proficiency in the Microsoft Office suite and legal practice management systems;
• The ability to prioritise tasks and meet deadlines;
• Strong attention to detail; and
• A strong work ethic and willingness to learn.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Dress for your day;
• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Study and exam leave;
• Competitive referral bonus; and
• Other amazing perks!