Executive Support Specialist for Global Leaders

tsys; Sydney; On-site; AUD 75,000 - 81,000; Full time

Job summary

Global Payments is seeking an Administrative Assistant to support a portfolio of senior leaders in a fast-paced, global shared-services environment. You will coordinate calendars, arrange travel, process expenses and invoices, support onboarding, and assist with events and town halls.

This role requires proactive, detail-focused, customer-centric professionals who thrive on multitasking and effective stakeholder communication.

Qualifications

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management skills.
• Proactive, reliable, and customer-focused approach.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Calendar management

Travel booking

Expense management

Microsoft 365

Communication

Stakeholder management

Onboarding support

Event coordination

Multitasking

Attention to detail

Job description

Global Payments is seeking an Administrative Assistant to support a portfolio of senior leaders in a fast-paced, global shared-services environment. You will coordinate calendars, arrange travel, process expenses and invoices, support onboarding, and assist with events and town halls.

This role requires proactive, detail-focused, customer-centric professionals who thrive on multitasking and effective stakeholder communication.