Executive Support Officer

IUIH; Windsor; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Onsite Windsor office

Café facilities

Staff wellness activities

Community events support

Job summary

IUIH is seeking an Executive Support Officer to provide secretarial, administrative and logistical support to the Executive Management Team from Windsor. Responsibilities include diary management, meeting coordination, travel arrangements and event logistics.

The role requires strong communication skills, proficiency with Word/Excel/Outlook, and the ability to support a culturally safe and inclusive workplace.

Qualifications

• Experience providing executive-level secretarial support.
• Strong written and verbal communication abilities.
• Ability to learn and train others on software tools.

Responsibilities

• Provide secretarial support for meetings and committees including agenda/minutes.
• Diary management and ELT support as needed.
• Manage phone calls and mail for ELT members.
• Coordinate travel and meetings, including event logistics.
• Support Windsor office admin via Business Manager tasks.

Skills

Executive support

Diary management

Communication skills

Office software proficiency

Tools

Word

Excel

Outlook

Job description

Join an Organisation dedicated to Closing the Gap in Indigenous Health

The Institute for Urban Indigenous Health Ltd was established by its founding members to provide a coordinated/integrated approach to the planning, development and delivery of comprehensive primary health care services for Aboriginal and Torres Strait Islander populations within the Southeast Qld Region.

About Us?

The Organisational Development Team’s primary focus is to assist IUIH meet its strategic objective of growing and developing a competent and enabled health workforce. IUIH continues to experience significant workforce growth, necessitating a focus on development, management and implementation of frameworks and programs to: increase Indigenous workforce participation, build required workforce skill sets, train existing staff to maximise opportunities for business development and quality of care, build workforce pathways, and to create and nurture an innovative, inclusive, reflective and respectful environment built on Aboriginal Ways.

About the Role?

As Executive Support Officer, your role is responsible for providing secretarial, administrative, and logistical support to the Executive Management Team. This includes meetings correspondence, diary management, office support services and logistics for event management, external meetings and travel.

Your day to day duties may include:

• Provide secretarial support for meetings and specified committees including agenda, minutes, action checklists, distribution and follow up/action, where required.
• Diary management support and assistance for ELT as needed.
• Manage phone calls and mail for members of ELT as needed.
• Event management for specified committees including coordinating venue bookings, catering – working alongside Organisational Training Delivery Team.
• Assist with the coordination of travel through Pulse Travel booking system.
• Support the Business Manager with the day-to-day administration functions of Windsor office.

About You?

• Current Criminal History Check.
• Demonstrated executive support skills.
• Proficiency in Word, Excel, Outlook, with the ability to learn and instruct others regarding the use of software programs.
• Effective communication skills – written, verbal and interpersonal.

Desirable, but not mandatory:

• Demonstrated experience working with Aboriginal and Torres Strait Islander people and /or communities

What Can we Offer?

At IUIH we recognise that we operate in a diverse community and welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTIQ+ community, veterans, refugees, and people with disability.

• At IUIH ‘Our Collectivity is Our Strength’.
• We are a diverse and inclusive workplace that invites applications from all people.
• Be part of Australia’s largest community controlled Aboriginal Health Service.
• Access to "Growing Our Own Opportunities" through in-house training and programs.
• Weekly Staff Wellness activities and all staff ‘Gather and Grow’ yarns and award ceremonies.
• Opportunities to attend community events such as NAIDOC, Rugby League Carnivals and more.
• Onsite Presto’s Café at our Windsor Office providing a range of hot and cold beverages and healthy breakfast and lunch options.

Demonstrated commitment to creating culturally safe environments where children and young people are respected, heard, and protected against harm.