Executive Coordinator

Victorian Government; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Victorian Government’s Department of Justice and Community Safety seeks an Executive Coordinator in Melbourne to support four executives within Policy, Strategy and Performance in Youth Justice. You will manage diaries, prepare briefs and coordinate priority projects in a fast-paced environment.

The role requires experience in executive support within government, strong organisation, and collaborative skills, with the ability to work independently and with discretion.

Qualifications

• Experience providing high-level executive support in government or large organisations.
• Strong organisational and time-management abilities.
• Ability to prioritise and manage multiple tasks with discretion.

Responsibilities

• Provide diary management, meeting coordination and preparation, secretariat support and prioritised business matters.
• Prepare high‑quality briefs, correspondence, presentations and reports.
• Support on projects and key priorities across teams within Policy, Strategy and Performance.
• Coordinate with Youth Justice Commissioner’s office and senior executives to ensure flow of information.

Skills

Executive support

Organisational skills

Prioritisation

Interpersonal skills

Collaboration

Independence

Tools

TRIM

Oracle

EBC

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: DJCS/1952195

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

• Join Youth Justice, providing high-level confidential executive, administrative, project and governance support to the Executive Director and three Directors
• Ongoing, full-time position based in Melbourne.
• VPS4 role: $100,894 - $114,476 per year plus superannuation.

Join our team as an Executive Coordinator supporting four executives including the Executive Director and working across teams on business priorities. This is an opportunity for a highly motivated, organised and people-orientated professional to bring their skills to a fast-paced work environment. If you take pride in delivering high-quality work and support for executives, building strong relationships and enjoy using initiative to keep things running smoothly behind the scenes, this could be the role for you.

About the Team

Policy, Strategy and Performance (PSP) is responsible for policy and strategy functions in Youth Justice, supporting the Department's senior executive and Ministers. PSP also leads a number of priority projects for Youth Justice, is responsible for overarching budget strategy, data and performance functions, leads legal policy and legislative reform for Youth Justice and designs, delivers and evaluates training for frontline staff.

About the role

In this position, you will provide support to 3 Directors and the Executive Director within the Policy, Strategy and Performance area in Youth Justice. This will include:

• administrative, project and government support such as diary management, meeting coordination and preparation, secretariat support and the coordination of priority and ad hoc business matters and organisational priorities
• the preparation of high-quality briefs, correspondence, presentations and reports
• support on projects and key priorities across teams within Policy, Strategy and Performance covering finance, procurement, human resources, project coordination, corporate systems and continuous improvement initiatives
• working closely with support staff in the Youth Justice Commissioner's office and other senior executive offices within Youth Justice to ensure the appropriate flow of information where required.

About you

You will bring experience providing high-level executive support, ideally in a government or similarly complex environment and excellent organisational skills, with the proven ability to proactively prioritise and manage multiple tasks with accuracy and discretion.

You will have strong interpersonal skills and the ability to work collaboratively with team members to continue to foster the positive and supportive work environment within Policy, Strategy and Performance in Youth Justice. You will have the ability to work independently whilst also contributing effectively as part of a close-knit team. ;

Understanding of Department of Justice and Community Safety policies, procedures and systems including TRIM, Oracle and EBC is also desirable.

Why join us?

This is a rewarding opportunity to play an important role at the centre of executive support, where your contribution will be valued and your work will make a genuine difference. You will join a professional and supportive team that works closely together, takers pride in delivering high-quality outcomes, and values collaboration and initiative. You will have the change to work closely with senior leaders and be part of a fast-moving and dynamic work environment.

To learn more about the type of skills you will need to thrive in this role, please read the position description.

If you have any queries, please contact Stephanie Ng on 0428 931 385 or [e-mail]

What's in it for you?

You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.

There are many advantages in working for the department, including:

• Job stability – position as a member of the Victorian Public Service (VPS).
• A fair salary – enjoy great work conditions and salary sacrificing options.
• Transparent performance framework – approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
• Generous leave entitlements – provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
• Employee Assistance Program support – you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact [e-mail] if they would like cultural support and guidance through the application process.

For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made

We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce – we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.

We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

Applications close Monday 2 November 2026 at 11.59pm