Executive Assistant

Southern NSW Local Health District; Cumberland; On-site; AUD 87,000 - 89,000; Full time

Job summary

Auburn District Hospital, part of NSW Health, seeks an experienced Executive Assistant to support the Auburn Hospital Executive Team. You will manage complex diaries, prepare briefs, and liaise with senior leaders across portfolios in a fast-paced healthcare environment.

This permanent full-time role offers 38 hours per week, a collaborative culture and opportunities to contribute to high-quality healthcare services for the community.

Qualifications

• Experience providing high-level executive assistance to senior executives.
• Excellent diary and email management.
• Ability to handle confidential information with discretion.
• Advanced Microsoft Office skills and health system software knowledge.

Responsibilities

• Provide high-level executive, administrative and secretariat support to Auburn Hospital Executive Team.
• Coordinate meetings, prepare agendas, briefing papers, presentations and minutes; follow up actions.
• Prepare reports, ministerials and briefing notes within tight timeframes.
• Maintain records management systems and support operational priorities.
• Liaise with internal/external stakeholders and government agencies.

Skills

Executive support

Diary management

Stakeholder liaison

Discretion & confidentiality

Communication

Microsoft Office

Education

Post-secondary qualifications

Tools

HP ERM

Excel

MS Word

MS Outlook

HealthRoster

Job description

Join a dynamic executive team at Auburn District Hospital

High-profile role supporting senior healthcare leaders

Thrive in a fast-paced environment where no two days are the same

Manage priorities, build trusted relationships and deliver exceptional executive support in a busy healthcare environment.

Employment Type: PermanentFull Time

Position Classification: Administration Officer Level 6

Remuneration: $86,896.63 - $88,951.42 per annum

Hours Per Week: 38

Location: Auburn District Hospital

Where you'll be working

Auburn District Hospital is a vibrant and culturally diverse healthcare facility within Western Sydney Local Health District, committed to delivering high-quality care and outstanding patient experiences. As part of the Auburn Executive Unit, you will work closely with senior leaders and key stakeholders, contributing to the effective operation and strategic direction of the hospital.

Working in a collaborative and professional environment, you'll have the opportunity to make a meaningful impact while supporting executives who lead essential healthcare services for our community.

• Be part of a respected and supportive executive administration team
• Work alongside senior healthcare leaders across multiple portfolios
• Contribute to the delivery of high-quality healthcare services
• Join an organisation that values Collaboration, Openness, Respect and Empowerment
• Enjoy a rewarding role within a diverse and inclusive workplace

What you'll be doing

As an Executive Assistant, you will provide high-level executive, administrative and secretariat support to members of the Auburn Hospital Executive Team. This role requires exceptional organisational skills, sound judgement, discretion and the ability to manage competing priorities within a complex and fast-paced healthcare environment.

You may initially support one of several executive portfolios including General Manager, Allied Health/Nursing and Midwifery, Finance/Human Resources, or Quality & Safety/Medical Administration.

• Manage complex executive diaries, correspondence, emails and confidential communications
• Coordinate meetings, prepare agendas, briefing papers, presentations and minutes, and follow up action items
• Provide professional liaison and responses to internal and external stakeholders, government agencies and senior executives
• Prepare high-quality reports, ministerials, briefing notes and executive documentation within strict timeframes
• Maintain effective records management systems while proactively resolving issues and supporting operational priorities

1. Demonstrated comprehensive and successful experience in providing high level executive assistance and support to the senior executive; along with relevant post-secondary qualifications and/or the equivalent in extensive experience, and the proven capacity to operate effectively in a complex environment demanding confidentiality, flexibility and discernment.
2. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines, along with the demonstrated capacity to exercise the appropriate initiative and judgement.
3. Demonstrated ability to identify issues of relevance, sensitivity and confidentiality, to interpret complex information and advice and use discretion in knowing when to elevate matters of importance and/or urgency
4. Demonstrated ability to independently and effectively manage the diary and emails of (a) busy senior manager/s and being able to competently and confidently make appropriate decisions and progress issues on their behalf.
5. Demonstrated ability to foresee and carry out the duties of the position independently, as well as being flexible and adaptable and able to work effectively in a team environment and conscientiously work to team goals and values, share knowledge and work co-operatively, take personal accountability to achieve specified business outcomes, and have a strong commitment to learning and personal development.
6. Possess excellent oral communication skills with a strong customer service focus, along with high level interpersonal skills enabling effective communication with diverse groups of people
7. Demonstrated high level written skills with strong attention to detail and the ability to prepare and review complex correspondence within a senior executive environment, including but not limited to briefing notes, ministerials and advice to internal and external clients
8. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system such as HP ERM, EXCEL, MS Word, MS Outlook and the ability to learn/use HealthRoster.

Requisition ID: REQ690642
Applications Close: 22nd September 2026

• Find out more about applying for this position.

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

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NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.