Executive Support Coordinator

Cimic Group; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Career development

Inclusive culture

Job summary

Thiess, part of CIMIC Group, is seeking an experienced Executive Support Coordinator to join our Brisbane Head Office. You will support the Group Executive of Commercial & Sustainability and coordinate day-to-day operations, acting as a trusted partner to the leadership team.

You will excel at calendar management, travel logistics, preparing executive-level documents, and coordinating cross‑functional priorities in a fast-paced, corporate environment.

Qualifications

• Significant experience supporting senior leaders within a corporate environment.
• Ability to anticipate needs, solve problems and handle sensitive information with discretion.
• Excellent organisational, written and verbal communication skills.

Responsibilities

• Managing complex executive calendars, meetings, travel and competing priorities
• Monitoring inboxes and correspondence, identifying actions and ensuring timely follow-through
• Preparing presentations, reports, communications and executive-level documentation
• Coordinating leadership meetings, forums and team events
• Supporting internal communications and engagement activities
• Assisting with the coordination of strategic projects and initiatives
• Building relationships with stakeholders across the business and external partners
• Acting as a trusted point of contact and representing the Executive team professionally

Skills

Executive support

Executive assistant

Senior coordination

Stakeholder management

MS Office

PowerPoint

Communication

Tools

Microsoft Office

PowerPoint

Word

Excel

Job description

Everyday, all around the world, Thiess supports and celebrates our people. We recognise talent and reward transparency. We champion diversity and embrace change.

Join us. Hone your skills and develop new ones. Take on big challenges and grow, through mentorship, collaboration and empowerment.

Thiess is the place to make things happen.

About the role

We are seeking a highly organised and proactive Executive Support Coordinator to join our Brisbane Head Office team. Supporting the Group Executive of Commercial & Sustainability and temporarily supporting the Group Executive of People & Communication, you will play a pivotal role in ensuring seamless day-to-day operations while acting as a trusted business partner across the broader leadership team.

This role is ideal for an experienced executive support professional who thrives in a fast-paced environment, enjoys working across a variety of priorities, and brings strong judgement, discretion, and communication skills.

Key responsibilities:

• Managing complex executive calendars, meetings, travel and competing priorities
• Proactively monitoring inboxes and correspondence, identifying actions and ensuring timely follow-through
• Preparing presentations, reports, communications and executive-level documentation
• Coordinating leadership meetings, forums and team events
• Supporting internal communications and engagement activities
• Assisting with the coordination of strategic projects and initiatives
• Building strong relationships with stakeholders across the business and external partners
• Acting as a trusted point of contact and representing the Executive team professionally and confidently

What You’ll Need to Succeed

You will bring significant experience supporting senior leaders within a corporate environment and have a proven ability to anticipate needs, solve problems and manage sensitive information with discretion.

You will also demonstrate:

• Extensive experience in Executive Support, Executive Assistant or senior coordination roles
• Exceptional organisational skills and the ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills
• Strong stakeholder management and relationship‑building capability
• Advanced Microsoft Office skills, including PowerPoint, Word and Excel
• A proactive mindset with sound judgement and initiative
• High levels of professionalism, confidentiality and attention to detail
• Experience within mining, engineering, construction or similar industries will be highly regarded

What we offer

• Supportive, inclusive culture that values innovation and continuous improvement
• Opportunity to work with an amazing team on a high impact project
• Collaborative, values‑led culture with a global reach.
• Access to leading‑edge technology and systems.
• Competitive salary and employee benefits package

About us

Thiess works with clients in Australia, Asia and the Americas in the dynamic field of open‑cut and underground mining.

The pioneering spirit of our founders – the legendary Thiess brothers – is our legacy, and inspires our vision to harness the power of people and technology to drive sustainable change.

At Thiess, you will have the opportunity to play a part in the global energy transition. We are growing our commodities portfolio to include metals and minerals critical to the energy transition, and developing services to enable sustainable mining.

We’re creating a culture of curiosity, knowledge‑sharing, and continuous learning – supporting our people to contribute to Thiess’ success and continued growth in sustainable mining.

We’ll support you to hone your skills and develop new ones, take on challenges and grow, through mentorship, collaboration and empowerment. We offer our people ongoing technical training and development opportunities so they can reach their full potential. We also invest in the workforce of the future, with a range of programs for people starting their careers.

We recognise the value of an inclusive and diverse workplace through our vision of better together. We’re focused on creating an inclusive environment to enable our people to bring their best self to work because they feel safe, included and empowered.

Thiess follows a Pre‑Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your recruiter will support you through the process.