Business Support Officer

Department of Justice and Community Safety, Victoria; Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

Department of Justice and Community Safety, Victoria is seeking a dedicated VPS3 Executive Support Officer for the Youth Justice precinct at Parkville. The role provides confidential administrative and operational support to the Director of Operations and Senior Managers, ensuring efficient records management and workflow coordination across the unit.

You will handle office processes, maintain templates and information systems, and uphold high standards of discretion and professionalism in

Qualifications

• Experience providing confidential administrative support to a senior manager.
• Excellent communication skills for stakeholders, clients and staff.
• Strong Microsoft Office skills and related programs.
• Current driver's licence for travel across locations.
• Understanding of DJCS policies, government experience desirable.
• WWCC card required and kept current.

Responsibilities

• Support the Director of Operations and Senior Managers with executive and administrative tasks.
• Assist day-to-day functions of the Senior Operations Team.
• Manage office processes, records, templates and workflows.
• Maintain confidentiality and professional discretion in sensitive matters.

Skills

Executive support

Communication

Confidentiality

Driver's licence

Public sector experience

WWCC

Records management

Tools

Microsoft Office

Job description

Great opportunity to join Youth Justice on an ongoing basis at the Parkville Youth Justice Precinct.

The Department of Justice and Community Safety (Youth Justice) is responsible for the statutory supervision of young people in the criminal justice system in Victoria focussing on prevention, diversion, and early intervention as the most effective and fiscally responsible ways of reducing youth crime. Youth justice custodial centres accommodate young people aged 12-18 years who have been remanded or sentenced by the Criminal Division of the Children's Court, and some 18-21 year olds sentenced by Adult Courts to a youth justice custodial centre.

• Provide a range of confidential, personal and administrative support to the Director of Operations.
• Ongoing, full time position based at the Parkville Youth Justice Precinct.
• VPS3 role : $81,496 - $98,955 per year plus super.
• Support the Director of Operations and Senior Managers within Youth Justice Custodial Services by providing a full range of executive, confidential, administrative, and operational support functions.
• Support the day-to-day functions of the Senior Operations Team.
• Effectively manage office processes and maintain corporate information systems, templates, tools and administrative processes to support records management, workflow coordination and financial administration.
• Maintain a high level of confidentiality, professionalism and discretion when dealing with sensitive matters, operational issues and stakeholder communications.

To be successful in this role, you will have:

• Experience in the provision of confidential, personal and administrative support functions to a senior manager or executive.
• Exceptional communication skills, using clear and concise language to understand the motivation, needs and wants of stakeholders, clients and staff.
• A strong understanding of the Microsoft Office suite and common programs and applications, with the ability to assist less proficient staff and colleagues.
• A current driver's licence is required due to the need to travel across different locations.
• Understanding of DJCS policies and procedures and experience working in government is also desirable.
• A current employee Working with Children Check (WWCC) card is required and will need to be provided prior to commencement of employment by the applicant.
• Currency will need to be maintained by the employee for the period of employment.

If you have any queries, please contact Donna Tregonning on [phone] or at [e-mail].

What's in it for you? You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria. There are many advantages in working for the department, including:

• Job stability – position as a member of the Victorian Public Service (VPS).
• A fair salary – enjoy great work conditions and salary sacrificing options.
• Transparent performance framework – approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
• Generous leave entitlements – provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
• Employee Assistance Program support – you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

Aboriginal and / or Torres Strait Islander people are strongly encouraged to apply. Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact [e-mail] if they would like cultural support and guidance through the application process. For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made

We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce – we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector. We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION : CHILD SAFE STATEMENT OF COMMITMENT : The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.