Executive Portfolio Officer

Western Sydney University; Parramatta; On-site; AUD 109,000 - 117,000; Full time

Benefits offered by this job

Staff salary sacrifice options for on‑

Onsite parking

Novated motor vehicle leasing

Employee Assistance Program (EAP)

Flu vaccination

Fitness Passport membership

Discounted private health cover

Onsite childcare discounts

Job summary

Western Sydney University is seeking an experienced Executive Portfolio Officer to join the Office of General Counsel and provide high-level support to the General Counsel and University Secretary. The role combines executive support, governance coordination and project delivery in a fast-paced university environment.

You will manage diaries, travel, papers and committee documentation, coordinate strategic projects and build strong relationships with senior stakeholders across campus and

Qualifications

• Relevant tertiary qualifications and/or equivalent experience in executive support, governance or project coordination.
• Ability to manage competing priorities, anticipate requirements and deliver high-quality outcomes within a complex environment.
• Strong written communication skills, with experience preparing and editing executive-level correspondence, reports and committee documentation.
• Excellent interpersonal and stakeholder engagement skills, with the confidence to work effectively with senior leaders and diverse internal and external stakeholders.
• Strong analytical and problem-solving capability, with a practical approach to identifying issues and progressing solutions.
• Strong digital capability, including proficiency across Microsoft Office and contemporary collaboration tools.

Responsibilities

• Coordinate executive diaries, correspondence, travel and workflows.
• Prepare clear, accurate and high-quality executive, Board and committee papers, reports and communications.
• Coordinate strategic and operational projects, keeping priorities, actions and deliverables on track.
• Build trusted relationships with senior leaders and a diverse range of internal and external stakeholders.
• Apply sound judgement and discretion when managing confidential information, governance matters and statutory requests.
• Support governance research and the implementation of new legislation, codes and University requirements.

Skills

Executive support

Governance

Project coordination

Stakeholder management

Microsoft Office

Tools

Microsoft Office

Job description

• Compensation: AUD 108,659 - AUD 117,202 - yearly

Job Description

• Full-time, Ongoing position
• Based at Western’s Parramatta South Campus
• Salary: HEW Level 7 $108,659 – $117,202 per annum, plus 17% Super and Leave Loading

Enable effective executive operations through trusted governance, stakeholder coordination and project support.

The Opportunity

We are seeking an experienced Executive Portfolio Officer to join the Office of General Counsel and provide high-level support to the General Counsel and University Secretary. This is a varied and influential role for someone who enjoys working at the centre of a complex organisation, balancing executive priorities, governance responsibilities and strategic projects. You will manage and coordinate executive workflows, diaries, travel, correspondence, reporting and communications, while acting as a trusted point of connection between the Office of General Counsel and stakeholders across and beyond the University. Working closely with senior leaders, professional and academic staff, government agencies and external legal providers, you will help ensure important matters are progressed efficiently, professionally and with appropriate discretion. Beyond traditional executive support, you will contribute to strategic and operational projects, undertake governance research and support the implementation of new legislation, codes and University requirements. You will also coordinate committee activities, prepare high-quality executive and committee papers, monitor actions and support the management of statutory notices and information requests. This is an opportunity to bring together your executive support, project coordination and stakeholder management skills in a role where sound judgement, organisation and attention to detail make a genuine difference to the effective operation of the University.

What Success Looks Like:

Success in this role means creating order in a busy and complex environment, anticipating priorities and ensuring executive and governance activities are delivered to a consistently high standard. You will:

• Provide responsive and professional coordination of executive diaries, correspondence, travel and workflows.
• Prepare clear, accurate and high-quality executive, Board and committee papers, reports and communications.
• Coordinate strategic and operational projects, keeping priorities, actions and deliverables on track.
• Build trusted relationships with senior leaders and a diverse range of internal and external stakeholders.
• Apply sound judgement and discretion when managing confidential information, governance matters and statutory requests.

Please refer to the Position Description for full details.

About You

You will be an organised, adaptable and highly professional individual who is comfortable working with senior stakeholders and managing sensitive matters in a fast-paced environment. You will bring:

• Relevant tertiary qualifications and/or equivalent experience in executive support, governance or project coordination.
• Demonstrated ability to manage competing priorities, anticipate requirements and deliver high-quality outcomes within a complex environment.
• Strong written communication skills, with experience preparing and editing executive-level correspondence, reports and committee documentation.
• Excellent interpersonal and stakeholder engagement skills, with the confidence to work effectively with senior leaders and diverse internal and external stakeholders.
• Strong analytical and problem-solving capability, with a practical approach to identifying issues and progressing solutions.
• Strong digital capability, including proficiency across Microsoft Office and contemporary collaboration tools.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.
• Position Enquiries: Direct to Elizabeth Chan, Executive Officer via [e-mail] . Please include the job reference code REF2036N in your email.
• Closing Date: 11:59pm, Sunday 22ndNovember 2026.
• Working Rights: You must provide evidence of your working rights in Australia at time of application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy . We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact [e-mail] .

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful. Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.