Executive Coordinator Corporate Admin

Health; Adelaide; Hybrid; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Salary packaging

Annual leave

Fitness Passport

Employee Assistance Program

Job summary

SA Pharmacy - Adelaide is seeking an Executive Coordinator to support the Executive Director and General Manager. You will manage complex diaries, coordinate meetings, prepare ministerial briefings and minutes, and maintain confidentiality while contributing to corporate initiatives.

You will also support data collection, manage casual and candidate pools, and assist corporate communications in a fast-paced environment.

Qualifications

• Proven executive support delivering high-level administrative assistance.
• Ability to manage complex diaries, coordinate meetings and prepare briefings.
• Discretion and confidentiality when handling sensitive information.
• Strong written and verbal communication across stakeholders.

Responsibilities

• Provide executive, administrative and research support to senior leaders.
• Manage diaries, coordinate meetings, prepare agendas, minutes and briefs.
• Support data collection/analysis and contribute to corporate initiatives.
• Oversee SA Pharmacy casual and candidate pools and assist communications.

Skills

Executive support

Diary management

Meeting coordination

Discretion / confidentiality

Communication skills

Microsoft Office

Objective knowledge

Tools

Microsoft Office Suite

Objective

Job description

Job no: 948131
Work type: Full time
Location: Adelaide CBD
Categories: Administration, Business and Management

• SA Pharmacy - Adelaide
• Salary ASO-4 $82,212 -$86,180 p.a. + Superannuation & Salary Sacrifice Benefits
• Full-time temporary up to 29/2/28

About the role

As the Executive Coordinator, SA Pharmacy, you will play a pivotal role in supporting the Executive Director and General Manager, SA Pharmacy, while helping ensure the smooth and effective operation of the SA Pharmacy Corporate Office. You will provide high-level executive, administrative and research support in a fast-paced and rewarding environment, building strong relationships across the organisation and working with a high degree of confidentiality, initiative and professionalism. From managing complex diaries and coordinating meetings to preparing Ministerial, Chief Executive and Chief Executive Officer briefings, agendas and minutes, you will be trusted to bring organisation, sound judgement and attention to detail to every aspect of the role.

This is a diverse and rewarding opportunity for someone who enjoys being at the heart of an executive team and making a meaningful contribution behind the scenes. You will support the Executive Director and General Manager with data collection and analysis, assist with resolving complex and sensitive matters, and contribute to a range of ad-hoc projects and corporate initiatives. You will also play an important role in overseeing SA Pharmacy’s casual and candidate pools and supporting corporate communications channels. If you are a proactive and highly organised professional who thrives on variety, builds positive relationships and takes pride in delivering high-quality support, we would love to hear from you.

About You

We are looking for a highly organised, proactive and adaptable professional who can provide trusted executive support in a fast-paced and sensitive environment. You will bring strong communication skills, sound judgement and the ability to build effective relationships across all levels of an organisation.

• Exceptional communication and executive support skills – you have strong written and verbal communication skills, with proven ability to prepare and edit complex briefings and correspondence, coordinate meetings, develop agendas, record minutes and follow through on actions.
• Highly organised and adaptable – you thrive in a busy environment where priorities can change quickly, demonstrate initiative and sound problem-solving skills, and can work autonomously while contributing positively as part of a team.
• Strong interpersonal skills and professional judgement – you confidently liaise with a diverse range of stakeholders at all levels, manage sensitive and complex matters with discretion, maintain strict confidentiality and use diplomacy to navigate challenging or conflict situations.
• Relevant administrative experience and digital capability – you have experience establishing and maintaining effective systems, processes, policies and procedures, with demonstrated proficiency in Microsoft Office Suite and Objective. Knowledge of SA Health and the broader South Australian Public Sector will be highly valued.

About us

Statewide Clinical Support Services (SCSS) is a unique public healthcare organisation that serves health consumers and provides specialist clinical services to the health system in South Australia. SCSS encompasses BreastScreen SA, SA Dental, SA Medical Imaging, SA Pathology, and SA Pharmacy. Come and work with us to improve the health and well‑being of South Australians, across all age groups and at any time of their life or health need.

What we offer

• Salary Benefits: Enjoy flexible salary packaging options , including up to $9,010 each FBT year for living expenses (such as mortgage, rent, utilities and groceries) plus an additional $2,650 for meal and entertainment expenses.
• Annual Leave: Enjoy paid recreation leave for essential rejuvenation, with leave loading applied.
• Health and Fitness Benefits: Access to Fitness Passport, a discounted workplace health and fitness program for you and your family, plus an annual voluntary flu vaccination to support your wellbeing.
• Employee Assistance Program: Confidential counselling and support services for you and your family via our Employee Assistance Program.

Diversity and inclusion:

Statewide supports and fosters a culture in which employees feel they belong and feel safe at work. The culture aims to encourage all people to use their talents and to be valued and rewarded for their contributions.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

Application Information:

• Please refer to the role description for essential educational/vocational qualifications that may be required.
• Appointment will be subject to a satisfactory Criminal History Check and compliant Immunisation screening as indicated in the role description.
• SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.

Job ref: 948131

Enquiries to:

Melissa Melino, Executive Coordinator Phone: [phone]
E-mail: [e-mail]

Application Closing Date

11:55 pm Sunday 6 September 2026

Attachments

948131 RD Executive Coordinator.pdf

Australian applicant guidelines

International applicant guidelines

Advertised: 21 Aug 2026 Cen. Australia Standard Time
Applications close: 06 Sep 2026 Cen. Australia Standard Time