Executive Coordinator

Social Services Regulator; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Social Services Regulator in Melbourne is seeking an experienced executive assistant to provide high-level support to the organisation's leadership. You will manage diaries, prepare materials for meetings, and coordinate internal and external executive engagements.

The role focuses on efficient administration, record keeping, and applying office policies to ensure smooth running of operations within the Victorian social services regulatory environment.

Qualifications

• Experience providing executive support to senior leaders.
• Strong organizational skills and attention to detail.
• Proficiency with office administration protocols and record keeping.

Responsibilities

• Provide high-level administrative support to the Social Services Regulator.
• Manage executive diary and calendar, including scheduling and monitoring commitments.
• Prepare materials for meetings and coordinate internal and external executive meetings.
• Oversee workflow of executive tasks and information requests with timely follow-up.

Skills

Executive support

Diary management

Job description

The role provides high-level executive support to the Social Services Regulator, including high quality executive and administrative support including diary management, management of services for office support, correspondence and record keeping, and application of administrative policies, procedures and protocols.

Key responsibilities

• For more details, please open the position description.
• Provides high level administrative support to the Social Services Regulator, including expert diary management, preparation of materials for the Regulator, coordination of internal and external executive meetings, and management of workflow of executive tasks and information requests.

What you need

• The SSR regulates the Social Services Standards, the Child Safe Standards (for organisations without a sector specific co-regulator as well as the social services sector), and also administers the Worker and Carer Exclusion Scheme (WCES), Reportable Conduct Scheme (RCS) and Working with Children Clearance (WWC Clearance) scheme and NDIS Worker Screening Check.
• As a co-regulator of the Child Safe Standards, the Social Services Regulator works with other co-regulators of the Child Safe Standards including the Department of Health, Victorian Registration and Qualifications Authority (VRQA), Victorian Early Childhood Regulation Authority (VECRA), and Workforce Inspectorate Victoria to keep children safe from harm and abuse.