Executive Coordinator

Social Services Regulator (SSR); City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Social Services Regulator (SSR) in Melbourne seeks a high‑level Executive Assistant to provide strategic diary management, executive support, and robust records management to the senior leadership team. You will coordinate meetings with internal and external stakeholders, prepare briefing materials, ensure policy compliance, and help drive efficient office operations in a dynamic public sector environment.

Applicants must be Australian citizens or permanent residents and will undergo

Qualifications

• Experience providing high-level executive support to senior leadership.
• Ability to manage complex calendars and coordinate meetings with internal and external stakeholders.
• Strong understanding of administrative policies and confidential information handling.
• Demonstrated planning, organising and relationship management capabilities.
• Eligibility: Australian citizen or permanent resident; valid work visa as applicable.

Responsibilities

• Provides high level admin support to the Social Services Regulator, including diary management and preparation of materials for the Regulator.
• Coordinates internal/external executive meetings and manages workflow of tasks and information requests.
• Liaises with Minister's Office, departmental and external staff to support flow of relevant information.
• Promotes strong relationships across SSR, DFAH, and external stakeholders.

Skills

Diary management

Administrative support

Record keeping

Stakeholder management

Interpersonal skills

Planning and organising

Education

None

Job description

The role provides high-level executive support to the Social Services Regulator, including high quality executive and administrative support including diary management, management of services for office support, correspondence and record keeping, and application of administrative policies, procedures and protocols.

The successful applicant will be required to contribute to the effective management of a senior executive office, provide effective executive support, demonstrating strong planning and organising capability. This position requires the successful applicant to demonstrate administrative skills and high-level interpersonal skills, including the capacity to manage the relationship interface, on behalf of the Social Services Regulator, with a wide range of internal and external stakeholders

ACCOUNTABILITIES INCLUDE

• Provides high level administrative support to the Social Services Regulator, including expert diary management, preparation of materials for the Regulator, coordination of internal and external executive meetings, and management of workflow of executive tasks and information requests.
• Works cooperatively with the Regulator, Office of the Regulator, executives, managers, Divisional Coordinators and SSR staff to provide a range of services to executives and team members and to support the Social Services Regulator's goals, values, and behaviours.
• On behalf of the Regulator, liaise with executive support staff in the Minister's Office, as well as departmental staff and staff of public and private sector agencies to support the appropriate flow of relevant
• Promote and maintain strong relationships within the Social Services Regulator, across the Department of Family, Fairness and Housing, and with external stakeholders

For more details, please open the position description.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.