Executive Coordinator

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

The Social Services Regulator in Melbourne is seeking a senior administrative professional to provide high level executive support, including diary management and records handling. You will coordinate executive services, prepare materials for the Regulator, and ensure adherence to administrative policies and protocols.

You will work closely with the Regulator, senior staff, and external stakeholders, demonstrating strong planning, organising and interpersonal skills to maintain efficient

Qualifications

• High level executive support experience is essential.
• Ability to manage complex calendars and scheduling across senior executives.
• Strong interpersonal and communication skills for internal and external stakeholders.

Responsibilities

• Provide high level executive support to the Social Services Regulator.
• Manage diary, meetings, and correspondence for the Regulator and senior staff.
• Coordinate office services, records, and adherence to policies and procedures.
• Liaise with Ministerial Office, departmental staff and external agencies as required.

Skills

Executive support

Diary management

Stakeholder liaison

Interpersonal skills

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/00730648

Social Services Regulator

The Social Services Regulator (SSR) is an independent statutory authority that exists to safeguard the rights of children and young people as well as people who use social services in Victoria.

The SSR regulates the Social Services Standards, the Child Safe Standards (for organisations without a sector specific co-regulator as well as the social services sector), and also administers the Worker and Carer Exclusion Scheme (WCES), Reportable Conduct Scheme (RCS) and Working with Children Clearance (WWC Clearance) scheme and NDIS Worker Screening Check.

The Social Services Regulator takes an integrated and intelligence driven approach to identifying, preventing and excluding unsafe people from working with children and young people, as well as ensuring organisations that work with children and young people keep children safe from abuse and harm by meeting the Child Safe Standards.

As a co-regulator of the Child Safe Standards, the Social Services Regulator works with other co-regulators of the Child Safe Standards including the Department of Health, Victorian Registration and Qualifications Authority (VRQA), Victorian Early Childhood Regulation Authority (VECRA), and Workforce Inspectorate Victoria to keep children safe from harm and abuse.

THE ROLE

The role provides high-level executive support to the Social Services Regulator, including high quality executive and administrative support including diary management, management of services for office support, correspondence and record keeping, and application of administrative policies, procedures and protocols.

The successful applicant will be required to contribute to the effective management of a senior executive office, provide effective executive support, demonstrating strong planning and organising capability. This position requires the successful applicant to demonstrate administrative skills and high-level interpersonal skills, including the capacity to manage the relationship interface, on behalf of the Social Services Regulator, with a wide range of internal and external stakeholders

ACCOUNTABILITIES INCLUDE

• Provides high level administrative support to the Social Services Regulator, including expert diary management, preparation of materials for the Regulator, coordination of internal and external executive meetings, and management of workflow of executive tasks and information requests.
• Works cooperatively with the Regulator, Office of the Regulator, executives, managers, Divisional Coordinators and SSR staff to provide a range of services to executives and team members and to support the Social Services Regulator's goals, values, and behaviours.
• On behalf of the Regulator, liaise with executive support staff in the Minister's Office, as well as departmental staff and staff of public and private sector agencies to support the appropriate flow of relevant
• Promote and maintain strong relationships within the Social Services Regulator, across the Department of Family, Fairness and Housing, and with external stakeholders

For more details, please open the position description.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Applications close Tuesday 22 September 2026 at 11.59pm