Executive Assistant - Yeppoon State High School

Queensland Government; Rockhampton Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Yeppoon State High School, part of the Queensland Government, seeks an experienced executive and administrative support professional to assist the Principal, coordinate staff development applications, travel arrangements, and school events.

You will maintain OneSchool and RTI databases, provide professional reception, assist with budgets and procurement, and liaise with government and community partners to support school operations.

Qualifications

• Experience providing confidential executive support to senior leadership.
• Experience coordinating staff development applications and travel.
• Proficiency with school information systems such as OneSchool and RTI.

Responsibilities

• Provide confidential executive support to the Principal/Executive Principal.
• Manage diaries, appointments, correspondence, meetings and conferences.
• Prepare reports, submissions and presentations.
• Manage records and information systems, including OneSchool and RTI.
• Provide professional reception and customer service.
• Assist with budgets, purchasing, corporate cards and financial reconciliations.
• Coordinate domestic and international travel and related documentation.
• Liaise with government, business, industry, parents and education stakeholders.
• Supervise and support administrative staff.
• Maintain confidentiality, compliance and effective administrative processes.

Skills

Executive support

Diary management

Travel coordination

Event coordination

Customer service

Stakeholder liaison

Financial reconciliation

Records management

Tools

OneSchool

RTI

Job description

About us:

Founded in 1969, Yeppoon State High School is a coeducational Year 7-12 public school located on the Capricorn Coast. The school provides a diverse and well-resourced learning environment, with extensive facilities including science laboratories, performing arts, trade training, agricultural and vocational learning spaces. Dedicated and fully qualified staff are committed to the school's values of spirit, teamwork, accountability, respect and safety, with a strong focus on innovative teaching and student support. Strong partnerships with the community, industry, businesses and universities provide students with valuable real-world learning experiences, career pathways and opportunities for future success.

Your opportunity:

Provide confidential executive and administrative support to the Principal while coordinating staff professional development applications, organising travel arrangements, leading some school events, maintaining OneSchool management and administrative databases for staff and other suitable duties, consistent with the duties and responsibilities of the position as directed by the Principal or Business Manager.

Responsibilities:

• Provide confidential executive support to the Principal/Executive Principal.
• Manage diaries, appointments, correspondence, meetings and conferences.
• Prepare reports, correspondence, submissions and presentations.
• Manage records, databases and information systems, including OneSchool and RTI.
• Provide professional reception and customer service.
• Assist with budgets, purchasing, corporate cards and financial reconciliations.
• Coordinate domestic and international travel and related documentation.
• Liaise with government, business, industry, parents and education stakeholders.
• Supervise and support administrative staff.
• Maintain confidentiality, compliance and effective administrative processes.

Please refer to the Role Description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Contact Name: Grace Linaogo, Business Manager [phone]

Closing Date: Tuesday, 15 September 2026