Executive Assistant - Yeppoon State High School

Queensland Department of Education; Rockhampton Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Yeppoon State High School is seeking an Executive Assistant to provide confidential executive and administrative support to the Principal. The role coordinates staff professional development applications, travel arrangements, and school events, while maintaining OneSchool and RTI databases in line with the Principal or Business Manager's directions.

The position involves managing diaries and meetings, preparing reports and correspondence, supervising administrative staff, and liaising with

Qualifications

• Provide confidential executive support to the Principal.
• Manage diaries, appointments, correspondence, meetings and conferences.
• Prepare reports, correspondence, submissions and presentations.

Responsibilities

• Provide confidential executive support to the Principal/Executive Principal.
• Manage diaries, appointments, correspondence, meetings and conferences.
• Prepare reports, correspondence, submissions and presentations.
• Manage records, databases and information systems, including OneSchool and RTI.
• Provide professional reception and customer service.
• Assist with budgets, purchasing, corporate cards and financial reconciliations.
• Coordinate domestic and international travel and related documentation.
• Liaise with government, business, industry, parents and education stakeholders.
• Supervise and support administrative staff.
• Maintain confidentiality, compliance and effective administrative processes.

Skills

Executive support

Diary management

Meetings coordination

Travel arrangements

Reporting

Stakeholder liaison

Tools

OneSchool

RTI

Job description

Executive Assistant - Yeppoon State High School

Founded in 1969, Yeppoon State High School is a coeducational Year 7-12 public school located on the Capricorn Coast. The school provides a diverse and well-resourced learning environment, with extensive facilities including science laboratories, performing arts, trade training, agricultural and vocational learning spaces. Dedicated and fully qualified staff are committed to the school's values of spirit, teamwork, accountability, respect and safety, with a strong focus on innovative teaching and student support. Strong partnerships with the community, industry, businesses and universities provide students with valuable real-world learning experiences, career pathways and opportunities for future success.

Your opportunity:

Provide confidential executive and administrative support to the Principal while coordinating staff professional development applications, organising travel arrangements, leading some school events, maintaining OneSchool management and administrative databases for staff and other suitable duties, consistent with the duties and responsibilities of the position as directed by the Principal or Business Manager.

Responsibilities:

• Provide confidential executive support to the Principal/Executive Principal.
• Manage diaries, appointments, correspondence, meetings and conferences.
• Prepare reports, correspondence, submissions and presentations.
• Manage records, databases and information systems, including OneSchool and RTI.
• Provide professional reception and customer service.
• Assist with budgets, purchasing, corporate cards and financial reconciliations.
• Coordinate domestic and international travel and related documentation.
• Liaise with government, business, industry, parents and education stakeholders.
• Supervise and support administrative staff.
• Maintain confidentiality, compliance and effective administrative processes.

Please refer to the Role Description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Closing Date: Tuesday, 15 September 2026

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Education, Training & Professional Development

Department of Education and Training Queensland

We deliver world-class education and training services for Queenslanders at every stage of their personal and professional development. Through three key portfolios - Early Childhood, Education, and Training - we strive to ensure that Queenslanders have the education and skills they need to contribute to the economy.

With over 80,000 employees across Queensland we offer a diverse range of teaching and non-teaching career and employment opportunities. 95% of our employees work in our extensive network of state schools located in Queensland's rural, remote, regional and metropolitan communities. This includes school leaders, teachers, non-teaching professionals and a range of school support and administration staff.

We are an organisation that values its people and promotes leadership and innovation. We respect professionalism, embrace diversity and a balance between work and life commitments.

Department of Education and Training Queensland

We deliver world-class education and training services for Queenslanders at every stage of their personal and professional development. Through three key portfolios - Early Childhood, Education, and Training - we strive to ensure that Queenslanders have the education and skills they need to contribute to the economy.

With over 80,000 employees across Queensland we offer a diverse range of teaching and non-teaching career and employment opportunities. 95% of our employees work in our extensive network of state schools located in Queensland's rural, remote, regional and metropolitan communities. This includes school leaders, teachers, non-teaching professionals and a range of school support and administration staff.

We are an organisation that values its people and promotes leadership and innovation. We respect professionalism, embrace diversity and a balance between work and life commitments.

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What can I earn as an Executive Assistant