Executive Assistant To The Principal, And Office Manager

Junior School Co; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

St Pius X College, Chatswood, is seeking to appoint a dedicated professional to the combined role of Executive Assistant to the Principal and Office Manager, commencing in 2027.

The successful candidate will manage the Principal’s calendar, handle confidential correspondence, coordinate meetings, and oversee office operations while maintaining confidentiality.

Qualifications

• Demonstrate a clear understanding and commitment to the Mission of the Catholic School;
• Be supportive of the Edmund Rice ethos of the College;
• Demonstrate excellent written and verbal communication skills;
• Possess excellent IT skills (including Excel);
• Be able to work with colleagues to create a positive and collaborative working environment;
• Maintain confidentiality in discussions with staff, students and parents;
• Have the ability to organise, multitask and prioritise;
• Manage the Principal’s calendar and appointments
• proofread, and manage confidential correspondence, reports, for the Principal.
• Coordinate meetings, and take accurate minutes for leadership team meetings.
• Act as the primary liaison between the Principal and staff, parents, students, and external stakeholders.
• Oversee school office operations for reception, enrolments and administrative workflows.
• Assist with school events, visitor management, and special calendar activities.
• Maintain school policies, administrative procedures, and records in line with legislative and regulatory compliance.
• Support and guide administrative support staff as required.

Responsibilities

• Manage the Principal’s calendar and appointments.
• Proofread and manage confidential correspondence and reports for the Principal.
• Coordinate meetings and take accurate minutes for leadership team meetings.
• Act as the primary liaison between the Principal, staff, parents, students and external stakeholders.
• Oversee school office operations for reception, enrolments and administrative workflows.
• Assist with school events, visitor management and special calendar activities.
• Maintain school policies and administrative procedures to ensure regulatory compliance.
• Support administrative staff and guide the team as required.

Skills

Calendar management

Multitasking

Prioritization

Confidentiality

Written communication

Verbal communication

Liaison

Team collaboration

Tools

Excel

Job description

Executive Assistant to the Principal, and Office Manager

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 13 November 2026

St Pius X College, Chatswood is seeking to appoint a dedicated professional to the combined position of EA to Principal and Office Manager commencing in 2027.

The successful applicant will:

• Demonstrate a clear understanding and commitment to the Mission of the Catholic School;
• Be supportive of the Edmund Rice ethos of the College;
• Demonstrate excellent written and verbal communication skills;
• Possess excellent IT skills (including Excel);
• Be able to work with colleagues to create a positive and collaborative working environment;
• Maintain confidentiality in discussions with staff, students and parents;
• Have the ability to organise, multitask and prioritise;
• Manage the Principal’s calendar and appointments
• proofread, and manage confidential correspondence, reports, for the Principal.
• Coordinate meetings, and take accurate minutes for leadership team meetings.
• Act as the primary liaison between the Principal and staff, parents, students, and external stakeholders.
• Oversee school office operations for reception, enrolments and administrative workflows.
• Assist with school events, visitor management, and special calendar activities.
• Maintain school policies, administrative procedures, and records in line with legislative and regulatory compliance.
• Support and guide administrative support staff as required.

Affiliation: Catholic
Teaching Level: Combined
Gender: Boy

1129 Students
92 TeachingStaff
39 Non-Teaching Staff

A Catholic Boys' School (Yrs 5 - 12) in the Edmund Rice Tradition.The College is located on Sydney's North Shore and is situated in the heart of Chatswood close to bus and train transport.St Pius X College has approx 1140 students on site, with an off-campus facility located at Oxford Falls.