Executive Assistant to the National Director (Notifications)

AHPRA (Australian Health Practitioner Regulation Agency); Queensland; Hybrid; AUD 81,790 - 99,965; Full time

Benefits offered by this job

Work/life balance with flexible working options

Supportive working culture

Open plan workspace

Attractive salary and benefits

Job summary

A national health regulation agency is seeking an Executive Assistant to support the National Director. The role involves providing high-quality executive support, analysing stakeholder requests, and ensuring efficient information management. Candidates should hold a Diploma/Degree in Business Administration and possess strong communication and problem-solving skills. This full-time role offers flexibility, a supportive culture, and an attractive salary of $90,878 plus benefits. Applicants must have valid work eligibility in Australia.

Qualifications

• Experience providing high-level executive support in a confidential manner.
• Ability to manage priorities and stakeholder expectations effectively.
• Strong communication skills with senior executives at all levels.

Responsibilities

• Provide high-quality executive support services to the National Director.
• Analyse enquiries and requests, taking proactive action.
• Coordinate information flow and support communication development.

Skills

Interpersonal skills

Analytical skills

Problem-solving

Written communication

Oral communication

Education

Diploma/Degree in Business Administration

Job description

Executive Assistant to the National Director (Notifications)

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

This is a full‑time, fixed‑term role based in Melbourne, Hobart, Brisbane or Sydney locations. Ahpra requires all employees to comply with Ahpra policies, including our Flexible Working policy.

The Executive Assistant to the National Director, Registration is responsible for the provision of confidential executive support services to the National Director including first‑line liaison, organising, prioritising and managing tasks. The role also supports the National Registration Leadership Team (NRLT) by analysing information, supporting projects and organisational reporting, and sourcing technical advice and expertise. It engages with registration teams across multiple locations and fosters a culture of team collaboration, supporting the NRLT in delivering staff wellbeing programs.

In this role you will:

• Provide effective, high‑quality and confidential executive support services to the National Director.
• Analyse enquiries and requests from internal and external stakeholders, be proactive in determining and take appropriate action on behalf of the National Director, including where appropriate, the redirection and escalation of enquiries to the appropriate people.
• Actively coordinate information flow and information requests and support development and drafting of written communications, correspondence and reports.
• Respond to stakeholder requests, collate and disseminate information and resolve standard problems.
• Recommend and implement changes and adaptions to improve efficiency, effectiveness and/or quality of outcomes for the Registrations and/or the National Director’s office, including the identification of opportunities for improvement to systems and process.

As the ideal candidate, you will demonstrate the following:

• Hold a Diploma/Degree in Business Administration or equivalent and/or relevant experience.
• Demonstrated experience in providing high‑level executive support in a professional and confidential manner, including the ability to exercise sound judgement in identifying and managing priorities, managing stakeholder expectations and needs and meeting deadlines and commitments.
• Well‑developed interpersonal, written and oral communication skills with experience in dealing with internal and external stakeholders at all levels and senior executives, coupled with the ability to exercise discretion and maintain a high level of confidentiality.
• Demonstrated problem‑solving and analytical skills.

What we offer:

• Work/life balance with the flexibility to work both in the office and at home – the best of both worlds.
• A friendly and supportive working culture with an active social club.
• Open plan workspaces in a 5‑star rated building in a central location.
• Attractive salary of $90,878 plus superannuation and leave loading.

To apply:

• Click ‘Apply for this job’ to submit your application.
• Your application must include a resume, a cover letter and selection criteria addressing the “As the ideal candidate, you will demonstrate the following” section.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
• For any queries or a confidential discussion regarding this position, please email [e-mail].
• Closing Date: 11:30pm AEDST on Thursday 22 January 2026.

Offer of employment is subject to successful background (pre‑employment screening) and Criminal History checks.

AHPRA acknowledges the Traditional Owners of Country throughout Australia and their continued connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and Elders past, present and emerging.

With respect, no agencies please.