Executive Assistant to the Directors - Darwin NT

West Arnhem Regional Council; Darwin; On-site; AUD 88,000 - 94,000; Full time

Benefits offered by this job

Relocation assistance

Laptop

Free uniforms

Study assistance

Employee assistance program

6 weeks annual leave

12% superannuation

17.5% leave loading

Job summary

West Arnhem Regional Council invites applications for an Executive Assistant to the Directors in Darwin. This role provides executive, secretarial and administrative support, managing diaries, coordinating meetings and travel, and preparing agendas and minutes for senior leaders.

The successful candidate will handle confidential information with discretion, maintain professional communications, and support travel functions while ensuring services run smoothly for the Directors and council

Qualifications

• Excellent organisational and time management abilities with attention to detail.
• Excellent written and verbal communication, professional interaction with staff and councillors.
• Strong ability to handle confidential information with discretion and good judgment.
• Experience coordinating travel and accommodation, itineraries and changes.
• High-level IT skills and the capacity to learn new systems quickly.
• Strong understanding and appreciation of Indigenous culture and remote community life.
• Current driver’s licence.

Responsibilities

• Provide executive, secretarial and administrative support, including managing diaries and schedules.
• Coordinate meetings, travel arrangements and prepare agendas and minutes.
• Relieve for other travel functions and for the Mayor/CEO's office when required.
• Handle confidential information with discretion and professionalism.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Discretion/confidentiality

Travel coordination

MS Office

Indigenous culture awareness

Driver's licence

Tools

Microsoft Office

IT skills

Job description

Executive Assistant to the Directors - Darwin NT

Base Salary from $88,021 – $93,790 per year

Provide executive-level support to the Directors in this key role!

Join West Arnhem Regional Council in a trusted, high‑impact role supporting the Directors.

You will provide a full range of executive, secretarial, and administrative support by coordinating busy diaries, organising meetings and travel, preparing agendas and minutes, and working closely with senior leaders.

If you are highly organised, professional, and have a strong ability to handle confidential information with care and discretion, this is a great opportunity to build a rewarding career in local government.

About our region

You have the opportunity to visit West Arnhem Regional Council's spectacular outback remote islands, unique indigenous communities and visit our HQ in the middle of the National Park. It covers an area of almost 50,000 km2 of stunning natural landscape in the western part of Arnhem Land, Northern Territory.

More than two-thirds of the region’s population of just over 6,000 identify as Aboriginal Australians, who reside in a collection of towns, communities, and outstations. Council provides a range of local government services to five towns and communities across five wards withmany popular tourist destinations.

About the role

Based in Darwin, this position provides senior-level administrative support to the Directors. Your role will include managing confidential information, diaries and schedules, organising meetings and travel, and preparing agendas and meeting minutes. You will also provide relief support for Council travel functions and for the Executive Assistant to the Mayor and CEO, handling sensitive information with discretion and professionalism.

About you

Excellent organisational, time management and attention to detail skills, with the ability to manage busy executive diaries, meetings, deadlines and competing priorities.

Excellent written and verbal communication skills, with the ability to engage professionally with staff at all levels, councillors, and community members.

Strong ability to handle confidential information with care, discretion, and good judgment.

Experience coordinating travel and accommodation arrangements, including itineraries, bookings, changes, travel acquittals and associated administrative processes.

High-level Microsoft Office and IT skills, with experience preparing reports and other documents, and the capacity to quickly learn new systems.

Strong understanding and appreciation of Indigenous culture and remote community life, and the ability to work respectfully in this context.

Current driver's licence.

About employment benefits

Remuneration Package $100,361- $106,938 (including base salary $88,021 - $93,790)

12% superannuation

17.5% leave loading

6 weeks of annual leave

Relocation assistance

Laptop

Free uniforms

Study assistance

Employee assistance program

A full copy of the position description can be found on our website.

Should you require further assistance, please contact 08 404