Executive Assistant to the Director - Information & Communication Technology

Catholic Education South Australia; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Job summary

Catholic Education South Australia is seeking an Executive Assistant to the Director - ICT to become a trusted partner within the ICT Directorate. You will deliver high‑level executive support, coordinate governance and key operations, and help drive delivery of strategic priorities in a fast‑paced environment.

This role requires exceptional organisation, strong cross‑functional collaboration, and the ability to manage multiple priorities with discretion.

Qualifications

• Demonstrated experience supporting senior executives within a complex organisation.
• Exceptional organisational skills with the ability to manage multiple priorities with accuracy.

Responsibilities

• Provide proactive executive support, diary management and coordination.
• Coordinate governance forums, meetings, and reporting processes.
• Prepare agendas, documentation, minutes and action registers.
• Track actions and ensure stakeholders remain informed and accountable.
• Support financial, procurement, onboarding, event and communication activities within ICT.

Skills

Executive support

Diary management

Governance coordination

Microsoft 365

Written communication

Stakeholder management

Discretion & confidentiality

Meeting coordination

Tools

Modern business systems

Job description

Executive Assistant to the Director - Information & Communication Technology

We are seeking an Executive Assistant to the Director - ICT to become a trusted partner within one of CESA's most dynamic portfolios.

Working at the heart of the ICT Directorate, you will provide high-level executive support, coordinate governance and key operations, and help drive the successful delivery of strategic priorities across Catholic Education South Australia. This is an opportunity for a proactive and highly organised professional who thrives in a fast-paced environment and enjoys enabling others to succeed.

Why this role?

This is an opportunity to:

• Enable the Director - ICT through effective coordination and support
  • Provide proactive executive support, diary management and coordination.
  • Anticipate needs, manage competing priorities and support decision-making.
  • Ensure key commitments, actions and deadlines are monitored and delivered.
• Drive coordination, governance and accountability across ICT
  • Coordinate leadership meetings, governance forums and reporting processes.
  • Prepare agendas, documentation, minutes and action registers.
  • Track actions and ensure stakeholders remain informed and accountable.
• Strengthen operational effectiveness
  • Support financial, procurement, onboarding, event and communication activities.
  • Coordinate administrative systems and processes across the ICT Directorate.
  • Identify opportunities to streamline workflows and improve efficiency.

About You

You are a highly capable executive support professional who thrives on organisation, collaboration and delivering exceptional service. You enjoy bringing structure to complexity and take pride in ensuring nothing falls through the cracks.

You will bring:

• Demonstrated experience supporting senior executives or leaders within a complex organisation.
• Exceptional organisational skills and the ability to manage multiple priorities with accuracy and attention to detail.
• Advanced Microsoft 365 capability and confidence working across contemporary business systems.
• Strong written communication and document preparation skills.
• A collaborative approach and the ability to build trusted relationships with diverse stakeholders.
• Sound judgement, discretion and professionalism when managing sensitive and confidential information.
• Experience coordinating meetings, governance processes, reporting and executive workflows.

Catholic Education South Australia supports more than 56,000 students across 101 schools through the work of almost 9,500 employees.

Together, we are raising hearts and minds and helping young people become thriving people, capable learners and leaders for the world God desires.

Our people are passionate about making a difference, and we're committed to creating workplaces where our employees can thrive.