Executive Assistant to the CEO

Public Sector People; Sydney; On-site; AUD 98,000 - 139,000; Full time

Job summary

Public Sector People are partnering with a local government organisation to recruit an Executive Assistant to the CEO. This 3-month contract offers an immediate start and an hourly rate of $86 p/h plus super in Sydney.

Responsibilities include high-level executive administration, calendar management, stakeholder liaison, and preparation of briefs and reports, with a focus on political and reputational risk mitigation.

Qualifications

• 5+ years of experience in executive/secretarial support to CEOs or senior executives.
• Local government experience in a similar role is essential.
• Experience communicating with senior Executives, Councilors or Board members with diverse needs.
• Proven ability to manage confidential and sensitive information.

Responsibilities

• Provide high-level executive and business support to the CEO and management teams.
• Liaise with the Lord Mayor’s Office to ensure alignment and manage reputational risks.
• Coordinate communication between the CEO, executives, staff and external stakeholders.
• Prepare briefs, submissions, reports, correspondence, and presentations, with research as required.
• Build relationships with internal and external stakeholders; keep the CEO informed of key issues.
• Proactively manage complex or sensitive issues; collaborate with teams for outcomes.
• Manage the CEO’s calendar; coordinate meetings and scheduling.
• Oversee CEO correspondence and timely responses.

Skills

Executive support

Stakeholder management

Secretarial skills

Time management

Tools

TechOne

Content Manager/TRIM

Authority/Pathway

Job description

Public Sector People are partnering with a local government organisation to recruit for an Executive Assistant the CEO.

Contract: 3 months | Immediate Start

Hourly Pay Rate: $86 p/h + Super

Responsibilities:

• Provide high-level executive and business support to the Chief Executive Officer (CEO), delivering a professional, responsive and customer-focused service to the Executive and Management Teams and external stakeholders.
• Liaise closely with the Lord Mayor’s Office to ensure alignment and consistency on key matters, while identifying and managing potential political and reputational risks.
• Coordinate the flow of communication between the CEO, Executive Directors, Group Managers, Council staff and external stakeholders, ensuring matters are addressed efficiently and resolved in a timely manner.
• Prepare and coordinate high-quality executive briefs, submissions, reports, correspondence, presentations and other documentation, undertaking research as required.
• Build and maintain strong relationships with internal and external stakeholders, ensuring the CEO is kept informed of key issues, developments and sensitive matters.
• Proactively manage and elevate complex or sensitive issues, including those of a political or reputational nature, working collaboratively with relevant teams to achieve appropriate outcomes.
• Manage the CEO’s calendar, prioritise appointments and coordinate executive meetings to ensure effective time management and scheduling.
• Oversee CEO correspondence, including receiving, recording, acknowledging and responding to communications within required timeframes.
• Maintain accurate records, databases and information management systems, ensuring compliance with organisational policies and procedures.
• Contribute to the development and improvement of administrative systems, processes and business practices, as well as coordinate special projects and initiatives as directed by the CEO.
• Provide general executive administration support, including minute taking, meeting coordination, travel arrangements, conference bookings, training and stationery management.
• Coordinate all administrative requirements for CEO meetings, including preparing and distributing agendas, taking minutes, managing follow-up actions and organising hospitality for visitors.
• Welcome and assist visitors, screen incoming telephone calls and proactively research and resolve enquiries on behalf of the CEO where possible.

Public Sector People are partnering with a local government organisation to recruit for an Executive Assistant the CEO.

Contract: 3 months | Immediate Start

Hourly Pay Rate: $86 p/h + Super

Responsibilities:

• Provide high-level executive and business support to the Chief Executive Officer (CEO), delivering a professional, responsive and customer-focused service to the Executive and Management Teams and external stakeholders.
• Liaise closely with the Lord Mayor’s Office to ensure alignment and consistency on key matters, while identifying and managing potential political and reputational risks.
• Coordinate the flow of communication between the CEO, Executive Directors, Group Managers, Council staff and external stakeholders, ensuring matters are addressed efficiently and resolved in a timely manner.
• Prepare and coordinate high-quality executive briefs, submissions, reports, correspondence, presentations and other documentation, undertaking research as required.
• Build and maintain strong relationships with internal and external stakeholders, ensuring the CEO is kept informed of key issues, developments and sensitive matters.
• Proactively manage and elevate complex or sensitive issues, including those of a political or reputational nature, working collaboratively with relevant teams to achieve appropriate outcomes.
• Manage the CEO’s calendar, prioritise appointments and coordinate executive meetings to ensure effective time management and scheduling.
• Oversee CEO correspondence, including receiving, recording, acknowledging and responding to communications within required timeframes.
• Maintain accurate records, databases and information management systems, ensuring compliance with organisational policies and procedures.
• Contribute to the development and improvement of administrative systems, processes and business practices, as well as coordinate special projects and initiatives as directed by the CEO.
• Provide general executive administration support, including minute taking, meeting coordination, travel arrangements, conference bookings, training and stationery management.
• Coordinate all administrative requirements for CEO meetings, including preparing and distributing agendas, taking minutes, managing follow-up actions and organising hospitality for visitors.
• Welcome and assist visitors, screen incoming telephone calls and proactively research and resolve enquiries on behalf of the CEO where possible.

Essential:

• Local government experience.
• Previous experience with TechOne, Content Manager/TRIM, Authority or Pathway highly regarded
• Proven experience in providing high level executive, secretarial and business support services to
  chief executive officers or senior executives.
• 5 plus years’ experience in a similar position
• Demonstrated experience communicating with a range of senior Executives and Councilors or Board members with diverse, competing and complex needs.

Public Sector People is an equal opportunity employer. We embrace diversity and inclusion and are committed to creating a work environment that is supportive and empowering for all. We encourage qualified candidates of all backgrounds to apply.

To learn more about Public Sector People and our commitment to driving positive change in the public sector, please visit our website:https://www.publicsectorpeople.com.au